Executive Assistant
4 days ago
Executive Assistant - Virtual Assistant Virtual Rockstar Careers is hiring a full‑time Executive Assistant on behalf of a fast‑growing, science‑driven healthcare diagnostics company that empowers practitioners with cutting‑edge testing and data insights to improve patient outcomes. This remote position reports to the Director. Overview As the Executive Assistant, you’ll act as a trusted partner to the Director – managing calendars, communication, reporting, and key projects that drive strategic goals forward. You’ll handle daily operations, optimize workflows, and ensure the executive’s time is focused on the most high‑impact priorities. In addition to executive support, you’ll assist with data tracking, presentation design, and project management, collaborating closely with sales, marketing, and operations teams. The role requires strong organizational skills, a calm and professional demeanor, and an eye for detail and efficiency. Responsibilities Manage a complex remote calendar across multiple time zones, including meetings, travel, and events. Prioritize and organize emails, maintaining structured follow‑up systems and communication flow. Schedule and prepare for one‑on‑one meetings, team calls, and regional check‑ins. Coordinate all travel logistics (flights, hotels, transportation, and itineraries). Track, submit, and reconcile expense reports accurately and on time. Prepare, proofread, and design PowerPoint and Canva presentations for internal and external meetings. Data & Reporting Pull, organize, and format performance reports using Excel, Power BI, and internal dashboards. Support data entry, reporting accuracy, and visualization for leadership updates. Maintain and optimize spreadsheets for tracking sales, projects, and KPIs. Project & Operations Support Manage cross‑functional initiatives across sales, marketing, and operations. Maintain organized systems for tracking projects, deliverables, and priorities using HubSpot or ClickUp. Assist with event coordination, meeting preparation, and follow‑through on special projects. Ensure alignment between executive priorities and team goals. Strategic & Personal Support Anticipate needs and proactively manage potential challenges before they arise. Support time management, personal scheduling, and administrative planning for the executive. Handle occasional personal coordination such as travel planning or reminders. Act as a liaison between the Director and internal/external partners, ensuring confidentiality and professionalism. Requirements 3+ years of experience as an Executive Assistant, Operations Coordinator, or Business Manager. Experience supporting C‑suite or senior leadership in a fast‑paced environment. Strong proficiency in Excel, Power BI, PowerPoint, Canva, HubSpot, ClickUp, Outlook, Loom, and Zoom. Exceptional written and verbal communication skills. Highly organized and detail‑oriented, with excellent multitasking abilities. Analytical mindset with experience working with data and visual reporting tools. Able to work independently and take ownership of projects from start to finish. Discreet, reliable, and comfortable handling sensitive and confidential information. Creative thinker with a proactive, solutions‑oriented approach. Benefits Competitive salary commensurate with experience. Opportunities for professional development and growth. Work in a dynamic and supportive team environment. Make a meaningful impact by helping to build and strengthen families across the globe. #J-18808-Ljbffr
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Senior Executive Assistant
2 weeks ago
San Jose, Philippines Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Overview Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior...
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Executive Assistant
2 weeks ago
San Fernando, Central Luzon, Philippines Crabs N Crack Full time ₱230,000 - ₱300,000 per yearJob Description: Executive AssistantPosition OverviewThe Executive Assistant will provide high-level administrative and operational support to the Executive Team, ensuring the smooth and efficient management of schedules, communications, and key projects. This role requires exceptional organizational skills, discretion, professionalism, and the ability to...
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Executive Assistant
4 weeks ago
San Fernando, Philippines TalentPop App Full timeOverview Executive Assistant – Remote, Full-Time Opportunity Be the strategic right hand that keeps leaders moving forward. We’re a fast-growing E-Commerce enablement company on a mission to help brands scale through world-class talent — and we’re launching one of our most exciting roles of 2025: Executive Assistant (EA). As an EA, you’ll be the...
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Executive Assistant
2 weeks ago
San Fernando, Central Luzon, Philippines The Lead Tree - Clark Outsourcing Full time ₱30,000 - ₱60,000 per yearPosition Title: Executive AssistantWork Set Up: On-SiteSchedule: 9:00 PM to 6:00 AM PH TimeJob Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark PampangaQuick Rundown:We are looking for a highly organized and proactive Executive Assistant to provide direct support to our President and Founder. This role combines personal and...
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Senior Executive Assistant
2 weeks ago
San Fernando, Philippines Scrubbed Full timeJoin or sign in to find your next job Join to apply for the Senior Executive Assistant role at Scrubbed Join to apply for the Senior Executive Assistant role at Scrubbed Get AI-powered advice on this job and more exclusive features. We are looking for an Executive Assistant who has experience running a physical office and can provide exceptional support to a...
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Executive Assistant
4 days ago
San Fernando, Philippines Mass Markets Full timePosition Overview MCI is one of the fastest-growing tech-enabled business services companies in the USA, with a strong call center footprint and operations that extend across multiple countries. We deliver Customer Experience (CX), Business Process Outsourcing (BPO), and Anything-as-a-Service (XaaS) cloud technology solutions across a wide range of...
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Executive Assistant
4 days ago
San Fernando, Philippines MCI Full timePosition Overview Full‑Time Position Overview MCI is one of the fastest‑growing tech‑enabled business services companies in the USA, with a strong call center footprint and operations that extend across multiple countries. We deliver Customer Experience (CX), Business Process Outsourcing (BPO), and Anything‑as‑a‑Service (XaaS) cloud technology...
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Executive Virtual Assistant
2 days ago
San Fernando, Philippines TalentPop App Full timeExecutive Virtual Assistant: Your Mission, Our Momentum TalentPop is a rapidly growing e‑commerce enabler focused on fueling business. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our leadership team. This is more than an administrative role—it's an opportunity to become a key partner in...
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Virtual Executive Assistant
2 weeks ago
San Fernando, Philippines Scrubbed Full timeThe Virtual Executive Assistant (VEA) will play a vital role in supporting a high-level executive and his family by managing complex, travel-heavy schedules, coordinating logistics, and handling administrative tasks with precision and discretion. The ideal candidate will be resourceful, detail-oriented, and experienced in managing international travel, VIP...
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Executive Assistant
3 weeks ago
San Fernando, Philippines CrewBloom Full timeOverview Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we...
