Executive Assistant
4 weeks ago
Executive Assistant - Virtual Assistant Virtual Rockstar Careers is hiring a full‑time Executive Assistant on behalf of a fast‑growing, science‑driven healthcare diagnostics company that empowers practitioners with cutting‑edge testing and data insights to improve patient outcomes. This remote position reports to the Director. Overview As the Executive Assistant, you’ll act as a trusted partner to the Director – managing calendars, communication, reporting, and key projects that drive strategic goals forward. You’ll handle daily operations, optimize workflows, and ensure the executive’s time is focused on the most high‑impact priorities. In addition to executive support, you’ll assist with data tracking, presentation design, and project management, collaborating closely with sales, marketing, and operations teams. The role requires strong organizational skills, a calm and professional demeanor, and an eye for detail and efficiency. Responsibilities Manage a complex remote calendar across multiple time zones, including meetings, travel, and events. Prioritize and organize emails, maintaining structured follow‑up systems and communication flow. Schedule and prepare for one‑on‑one meetings, team calls, and regional check‑ins. Coordinate all travel logistics (flights, hotels, transportation, and itineraries). Track, submit, and reconcile expense reports accurately and on time. Prepare, proofread, and design PowerPoint and Canva presentations for internal and external meetings. Data & Reporting Pull, organize, and format performance reports using Excel, Power BI, and internal dashboards. Support data entry, reporting accuracy, and visualization for leadership updates. Maintain and optimize spreadsheets for tracking sales, projects, and KPIs. Project & Operations Support Manage cross‑functional initiatives across sales, marketing, and operations. Maintain organized systems for tracking projects, deliverables, and priorities using HubSpot or ClickUp. Assist with event coordination, meeting preparation, and follow‑through on special projects. Ensure alignment between executive priorities and team goals. Strategic & Personal Support Anticipate needs and proactively manage potential challenges before they arise. Support time management, personal scheduling, and administrative planning for the executive. Handle occasional personal coordination such as travel planning or reminders. Act as a liaison between the Director and internal/external partners, ensuring confidentiality and professionalism. Requirements 3+ years of experience as an Executive Assistant, Operations Coordinator, or Business Manager. Experience supporting C‑suite or senior leadership in a fast‑paced environment. Strong proficiency in Excel, Power BI, PowerPoint, Canva, HubSpot, ClickUp, Outlook, Loom, and Zoom. Exceptional written and verbal communication skills. Highly organized and detail‑oriented, with excellent multitasking abilities. Analytical mindset with experience working with data and visual reporting tools. Able to work independently and take ownership of projects from start to finish. Discreet, reliable, and comfortable handling sensitive and confidential information. Creative thinker with a proactive, solutions‑oriented approach. Benefits Competitive salary commensurate with experience. Opportunities for professional development and growth. Work in a dynamic and supportive team environment. Make a meaningful impact by helping to build and strengthen families across the globe. #J-18808-Ljbffr
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Executive Assistant
2 weeks ago
San Fernando, Central Luzon, Philippines Crabs N Crack Full time ₱230,000 - ₱300,000 per yearJob Description: Executive AssistantPosition OverviewThe Executive Assistant will provide high-level administrative and operational support to the Executive Team, ensuring the smooth and efficient management of schedules, communications, and key projects. This role requires exceptional organizational skills, discretion, professionalism, and the ability to...
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Executive Virtual Assistant
4 weeks ago
San Fernando, Philippines TalentPop App Full timeExecutive Virtual Assistant: Your Mission, Our Momentum TalentPop is a rapidly growing e‑commerce enabler focused on fueling business. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our leadership team. This is more than an administrative role—it's an opportunity to become a key partner in...
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Executive Assistant
4 weeks ago
San Fernando, Philippines Mass Markets Full timePosition Overview MCI is one of the fastest-growing tech-enabled business services companies in the USA, with a strong call center footprint and operations that extend across multiple countries. We deliver Customer Experience (CX), Business Process Outsourcing (BPO), and Anything-as-a-Service (XaaS) cloud technology solutions across a wide range of...
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Executive Assistant
4 weeks ago
San Fernando, Philippines MCI Full timePosition Overview Full‑Time Position Overview MCI is one of the fastest‑growing tech‑enabled business services companies in the USA, with a strong call center footprint and operations that extend across multiple countries. We deliver Customer Experience (CX), Business Process Outsourcing (BPO), and Anything‑as‑a‑Service (XaaS) cloud technology...
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Executive Assistant Bookkeeper
3 weeks ago
San Fernando, Philippines Cowdin Design + Build Full timeCowdin Design + Build Executive Assistant Bookkeeper Location: Fully remote (open globally; candidates near U.S. Eastern Time preferred for collaboration). Keep Our Projects -- and Finances -- Running Smoothly At Cowdin Design + Build, we believe that great design depends on both creativity and precision. As we craft beautiful homes for families across Metro...
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Executive Assistant
3 weeks ago
San Fernando, Philippines RemoteVA Full timeExecutive Assistant - Accounting & Business Operations We are seeking a dedicated and detail-oriented Executive Assistant with a strong background in Accounting and Business Operations . The ideal candidate will monitor business listings, reach out to business sellers via calls and emails, and provide administrative support. Candidates with experience in...
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Senior Executive Assistant
3 weeks ago
San Fernando, Philippines Rippedboxstation Full timeAbout the job Senior Executive Assistant (Spanish Bilingual) Position: Senior Executive Assistant Number of hours: 40 hours/week Schedule: Barcelona, Spain (PST equivalent) Tasks required: Daily morning (CET) call with client to: give update/receive tasks also set priorities for the day/week/month to ask questions and give and receive feedback. This call is...
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Executive Assistant
4 weeks ago
San Fernando, Philippines E2C International Full timeLocation: Remote Job Type: Part-time (20 hours per week), with potential to convert to full-time (40 hours per week); Independent Contractor Work Schedule: Core availability 9:00 AM to 6:00 PM EST Who we are: E2C International is a US-based company committed to providing a variety of cost-efficient, professionally trained, motivated remote workers for...
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Executive Administrative Assistant
2 weeks ago
San Fernando, Central Luzon, Philippines Beepo Full time ₱900,000 - ₱1,200,000 per yearDiscover your 100% YOU with BeepoPosition: AU Building Management SupportLocation: Central LuzonWork setup & shift: Remote | Day ShiftWhat's in it for you?Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)Employee Referral ProgramWork Life BalanceYour RoleAs an AU Building Management Support, you are responsible for:Provide executive...
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Executive Assistant
1 week ago
San Pedro, Calabarzon, Philippines PETROPLAS TRADING INCORPORATED Full time ₱600,000 - ₱1,200,000 per yearExecutive Assistants support Directors, Vice Presidents (VPs) and other business leaders. Common Executive Assistant job responsibilities include:Managing their employers' calendars and schedulesAnswering or screening emails, calls and in-person appointmentsCoordinating travel and logistics for business trips, including booking travel, preparing itineraries...
