Accounts Receivable Specialist

Precision That Fuels Scientific Progress

Your accuracy keeps financial operations running smoothly for teams driving medical innovation. Strengthen global financial workflows through meticulous AR support in a high-impact biotech environment. This role gives you the international opportunity to make your mark by managing complex AR processes, ensuring data accuracy, and contributing to financial excellence in a fast-paced, science-driven organization.

Job Description

As an Accounts Receivable Specialist, you will handle accurate and compliant AR and AP processing, support vendor and customer activities, perform reconciliations, and streamline workflows using OCR tools and NetSuite. You'll help maintain data integrity while supporting continuous improvement across a high-volume finance team.

Job Overview

Employment Type: Full-time

Shift: Night Shift (Tuesday-Saturday 12 AM-9 AM PH | Monday-Friday 8 AM-5 PM PST), Consecutive Days Off

Work Setup: Hybrid, Makati

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Night differential pay to maximize your earnings
• Hybrid work arrangement
• Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• High school diploma
• 3+ years of hands-on AP/AR experience required; Associate's degree in Business, Accounting, Finance, or related field preferred
• Experience supporting a high-volume, multi-entity, or global organization preferred
• Proficiency with NetSuite required (vendor/customer setup, invoice processing, payment runs, cash application, billing/AR workflows)
• Experience with OCR invoice automation tools (e.g., Coupa, , Stampli, SAP Concur, etc.)
• Strong knowledge of accounting fundamentals including AP/AR best practices, 2- and 3-way match, reconciliations, cash application, collections principles, and month-end support
• Advanced proficiency with Microsoft Excel and strong working knowledge of Outlook and Word
• Detail-oriented, accurate, dependable, with strong written and verbal communication skills
• Able to manage multiple deadlines in a fast-paced environment; audit/SOX experience is a plus

Physical Demands and Working Environment

Environment:

• Standard office setting
• Scientific laboratory

Physical:

• Ability to stand or sit for long periods
• Occasional bending, kneeling, twisting, or lifting light to moderate weight
• Operation of office equipment requiring fine motor skills
• Clear verbal communication

Vision: Normal visual range with or without correction

Hearing: Normal audio range with or without correction

Your Daily Tasks

• Process end-to-end AP and AR transactions, including invoice entry, payment runs, cash applications, credit memos, and billing activities in alignment with company policies and GAAP requirements.
• Manage vendor and customer invoice workflows (PO and non-PO), performing 2-way/3-way matching, researching discrepancies, and ensuring timely resolution with Purchasing, Operations, and internal stakeholders.
• Maintain accurate vendor and customer master data, including W-9/W-8 documentation and IRS 1099 compliance.
• Reconcile vendor statements, customer accounts, cash deposits, and undeposited funds; support month-end close activities such as aging review and accrual preparation.
• Apply payments and prepare daily/weekly bank deposit reconciliations; ensure proper coding and posting for integrated receivables.
• Manage AP/AR aging reports to support timely collections, dispute management, and payment prioritization.
• Utilize OCR tools to validate invoice capture, match POs, and improve data accuracy and throughput.
• Partner cross-functionally with Treasury, Purchasing, Operations, and FP&A on process updates, payment timing, and communication of outstanding items.
• Support audits, tax documentation, prepayments, vendor onboarding, and other ad-hoc finance requests.
• Participate in continuous improvement initiatives focused on automation, standardization, and internal controls.

About the Client

Maravai LifeSciences is a leading biotech organization supporting the innovations that shape modern medicine. Their specialized technologies help researchers, pharmaceutical companies, and diagnostic teams accelerate discoveries in vaccines, therapeutics, and diagnostics. With a commitment to scientific precision and global impact, our client plays a vital role in advancing the tools that power the future of healthcare.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.

Apply now and be part of the #EmaptaEra