Executive Administrative Assistant

1 week ago

Work from Home, Philippines Green Attic Insulation Full time ₱624,000 - ₱1,536,000 per year

Position: Executive e Assistant

Position Overview:

We are seeking a detail-oriented, organized, and proactive Executive Administrative Assistant to provide high-level support to our executive/CEO. This role involves administrative duties, customer service responsibilities, and operational tasks, including coordinating schedules, managing communications, and overseeing accounts receivables. The ideal candidate will bring strong communication skills, discretion, and the ability to manage multiple priorities in a dynamic office environment while contributing to the company's KPIs and operational success.

Key Responsibilities:

  • Administrative Support:
  • Coordinate and manage executive calendars, scheduling meetings, events, and appointments.
  • Draft, edit, and manage communications on behalf of executives, including emails, reports, and presentations.

  • Organize and maintain company documents, including contracts, reports, and executive correspondence.

  • Customer Service:

  • Act as the first point of contact for clients, answering inquiries and providing exceptional customer support.
  • Schedule appointments and coordinate with clients to ensure a smooth experience.

  • Address client concerns professionally and efficiently to maintain strong relationships.

  • Meeting & Event Coordination:

  • Prepare meeting agendas, take notes, and follow up on action items to ensure successful outcomes.
  • Assist in planning and coordinating company events, training sessions, and executive meetings.

Qualifications:

  • Experience: Minimum 3+ years in an administrative or executive assistant role, preferably within a construction or insulation company.

Skills:

  • Proficiency in HubSpot, Jobber, and Google Workspace is essential.
  • Experience with MS Office Suite (Word, Excel, PowerPoint) is preferred.
  • Strong organizational and multitasking abilities.

Attributes:

  • Ability to handle confidential information with discretion.
  • A proactive approach to problem-solving and decision-making.
  • Exceptional attention to detail and a customer-centric mindset.
  • Someone who is willing to learn.

To Apply:

Please submit your resume and a short introduction video(experience and why we should hire you) for evaluation purposes.

Job Type: Full-time

Pay: From Php300.00 per hour

Expected hours: 40 per week

Experience:

  • Executive Assistant: 5 years (Required)

Language:

  • English (Required)

Work Location: Remote

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