Executive/Administrative Assistant

2 weeks ago

Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱450,000 - ₱600,000 per year

Position Title: Executive/Administrative Assistant (with ServiceM8 experience)

Schedule: Monday – Friday, 7:00 am - 3:30 pm WA, AU Time

Holiday to follow: WA, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

We are seeking an experienced and proactive Executive/Administrative Assistant to support a growing business in the electrical construction industry. This role requires someone highly organized, tech-savvy, and confident in managing both executive-level support and client-facing communications. The successful candidate will be adept at using ServiceM8, Asana, and a mix of administrative and digital tools to ensure smooth daily operations, effective client interactions, and support for marketing activities.

Key Responsibilities

· Provide general administrative support, including managing emails, calls, and correspondence.

· Manage executive diaries, scheduling, and Google Calendar coordination.

· Organize and prioritize tasks using Asana project management software.

· Use ServiceM8 to manage job workflows, scheduling, and documentation.

· Prepare and edit documents, reports, and client communications.

· Support financial administration, including basic Xero data entry and invoice processing.

· Assist with Mailchimp campaigns, email scraping, and general email marketing activities.

· Support basic social media management across platforms such as Facebook, LinkedIn, and Instagram.

· Provide professional client-facing communication via phone, email, and meetings.

· Liaise with contractors, suppliers, and clients as required.

· Assist in streamlining processes and improving operational efficiency.

Skills and Experience Required

· 2–4 years' experience in an administrative or executive assistant role (construction or electrical industry experience highly regarded).

· Proficiency with Microsoft Office Suite and Google Workspace (Calendar, Drive, etc.).

· Proven experience with ServiceM8 (essential).

· Familiarity with Asana or similar task management tools.

· Strong communication skills, both written and verbal, with a client-facing approach.

· Basic knowledge of Xero for bookkeeping tasks.

· Experience with Mailchimp and email marketing tools (advantageous).

· Knowledge of social media platforms (Facebook, LinkedIn, Instagram).

· Highly organized, detail-oriented, and capable of multitasking effectively.

· A proactive and adaptable mindset with a willingness to learn.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php38, Php50,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Work from home

Application Question(s):

  • How much would your asking salary package (PHP) be?

Experience:

  • ServiceM8: 2 years (Required)
  • Mailchimp or similar: 1 year (Required)
  • basic XERO: 1 year (Required)
  • Australian electrical industry : 2 years (Required)

Work Location: Remote

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