Administrative/Executive Assistant

2 weeks ago

Work from Home, Philippines Dynamic Offshore Pty Ltd Full time ₱35,000 - ₱500,000 per year

Position Title: Administrative/Executive Assistant

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 7:00 AM – 3:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home or office.

Work Details: Full-time

About the Role

Our client, is seeking an experienced Administrative/Executive Assistant to support a growing construction business in NSW. The successful candidate will provide high-level administrative support, assist with bookkeeping, and manage digital tasks such as social media updates. The role also involves using BuildXact for project takeoffs and estimates, with on-the-job training provided if needed.

This position is ideal for a proactive, organized, and tech-savvy individual who can multitask efficiently and communicate effectively with internal teams, clients, and suppliers.

Key Responsibilities

· Provide general administrative and executive support, including email and diary management.

· Use BuildXact (or similar systems) for basic takeoffs, quoting, and project documentation. Training will be provided if necessary.

· Assist with basic bookkeeping tasks using QuickBooks and/or Xero, including invoice processing and expense tracking.

· Manage and update social media platforms, ensuring content is timely and accurate.

· Support internal communication via PBX telephone system for client and supplier calls.

· Organize documents, records, and reports using Google Workspace and Microsoft Office Suite.

· Assist with other ad-hoc administrative or project-related tasks as required.

Skills and Experience Required

· Minimum 3 years' experience in an administrative or executive assistant role.

· Experience with BuildXact (preferred) or similar construction/project management software.

· Strong verbal and written communication skills.

· Proficient in Microsoft Office Suite and Google Workspace.

· Basic knowledge of bookkeeping using QuickBooks or Xero.

· Ability to manage social media updates across multiple platforms.

· Organized, detail-oriented, and able to prioritize tasks effectively.

· Proactive and willing to learn new tools and processes.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Job Type: Full-time

Pay: Php35, Php50,000.00 per month

Benefits:

  • Company Christmas gift
  • Company events
  • Free parking
  • Health insurance
  • Life insurance
  • On-site parking
  • Work from home

Application Question(s):

  • How much would your asking salary package (PHP) be?

Experience:

  • administrative or executive assistant role: 1 year (Required)
  • QuickBooks: 1 year (Required)
  • BuildXact or similar: 1 year (Preferred)
  • Xero: 1 year (Required)

Work Location: Remote

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