Remote Operations Coordinator

Do you thrive in a role where organization, precision, and proactive problem-solving keep facilities running flawlessly?

We're seeking a detail-oriented Operations Coordinator with facilities management, facilities services, or property management experience to be the backbone of our operations. If you excel at optimizing workflows, ensuring seamless day-to-day processes, and supporting teams behind the scenes—this is your opportunity to make a direct impact.

What You'll Be Doing

As the linchpin of our operations, you'll ensure smooth facility management so our teams can deliver outstanding service. Key responsibilities include:

• Facilities Coordination: Managing rosters, onboarding subcontractors, and tracking leave/extra hours for service teams.
• Process Optimization: Developing and refining operational plans, workflows, and site-specific task lists.
• Systems Management: Maintaining facilities software (CleanSmarts, HubSpot, Xero) with meticulous data accuracy.
• Logistics & Admin: Ordering and tracking equipment/supplies, setting up new client sites, and managing registers (keys, uniforms, etc.).
• Facility Support: Handling lift/curtain service requests, missed bin reports, and preparing client reports (iAuditor, monthly updates).
• Stakeholder Communication: Serving as the go-between for clients and teams via email, chat, and meetings to ensure seamless operations.

What You'll Bring

Must-Have Experience & Skills:

• Facilities management, facilities services, or property management background.
• Exceptional listener—you clarify details proactively and respond promptly to all communication.
• Detail-obsessed: You catch what others miss and take pride in error-free execution.
• Proactive problem-solver: You anticipate issues before they arise and act swiftly.
• Master organizer: Juggling priorities is second nature, and deadlines never slip.
• Clear communicator: You keep teams and clients aligned with concise, professional updates.
• Self-driven: You thrive with autonomy (remote-friendly role) and own your tasks.
• Systems thinker: You're always asking, "How can we make this smoother?"

Why You'll Love This Role

• Direct Impact: Your work ensures zero-complaint service and operational excellence.
• Ownership: You'll have autonomy to troubleshoot, innovate, and improve processes.
• Growth: Ideal for someone who loves refining systems in a fast-paced environment.

Why Join Us?

• Be part of a dynamic and innovative team that values precision and strategic thinking.
• Enjoy the flexibility of remote work and a culture that supports growth and autonomy.
• Take ownership of impactful financial processes and collaborate with a passionate team.
• 20 days of paid time off per year.
• 10 day paid sick leave/carer's leave per year
• Paid AU public holidays (free day + pay).
• Competitive salary package significantly above market standards, reflecting your expertise and leadership impact.

Working Hours:

• Monday to Friday, 8:00 AM to 5:00 PM, Sydney time.
• Follows the Australian public holiday schedule.

Working Conditions:

• This is a remote position requiring you to use your own equipment.
• You must be able to reliably work according to the Australian (Sydney) timezone (6am to 3pm Phil Time).

How to Apply:If this sounds like the perfect role for you, send us your application today Successful applicants will be contacted to take a short assessment and schedule an online interview.

About Us:

At Landon Group, we're redefining industry standards through teamwork, accountability, and proactive thinking. As a leading Facilities Management and Services Provider based in Sydney, Australia, we specialize in a wide range of services, including facilities management, industrial and commercial cleaning, gardening maintenance, and general maintenance solutions. Serving clients across New South Wales, Victoria, and Queensland, our team is driven by a commitment to deliver outstanding service and innovative solutions.

Join us, and you'll work alongside supportive leaders, enjoy a competitive salary, and make a tangible impact on our operations and growth. We don't just do things differently—we do them exceptionally.

Think you're the perfect fit? Apply now and be the backbone of our seamless operations

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Benefits:

• Work from home

Application Question(s):

• The pay range for this role is Php 30,000 to Php 40,000 per month. Could you please share your exact expected monthly salary?
• When would you be available to start this position if selected?

Experience:

• property or facilities management /services: 2 years (Required)

Work Location: Remote

Expected Start Date: 09/01/2025