Full-Time Property Management Administrative Assistant

4 days ago

Work from Home, Philippines AgentSync Full time ₱240,000 - ₱720,000 per year

Job Title: Full-Time Property Management Administrative Assistant

Location: Remote

Schedule: Monday to Friday, 8:30 AM - 4:00 PM NZT

Rate: 900 AUD/month (paid bi-monthly)

Overview:

We are seeking a highly organized and proactive Full-Time Property Management Administrative Assistant to support our Property Management team. The ideal candidate will have strong communication skills, excellent attention to detail, and prior experience in administrative roles, particularly in the real estate or property management space. This role requires someone confident in handling phone and email enquiries, managing schedules, and ensuring smooth day-to-day operations for our Property Managers.

Key Responsibilities:

  • Provide day-to-day administrative support to Property Managers
  • Handle rent reviews, monitor rent arrears, and assist with water loading processes
  • Manage inboxes, schedule appointments, and conduct follow-ups
  • Process maintenance requests and coordinate with tenants, landlords, and contractors
  • Prepare and file documentation, including data entry into internal systems
  • Respond confidently and professionally to phone and email enquiries
  • Work independently while following established procedures and company standards

Qualifications:

  • Strong written and verbal communication skills
  • Previous experience in administration or support roles
  • High level of organization and attention to detail
  • Ability to work independently and proactively
  • Comfortable handling client-facing communication via phone and email
  • Must be comfortable using time-tracking tools such as Hubstaff

The candidate must be proficient in the following tools:

  • Tapi - must have
  • Property Tree - must have
  • MRI Software
  • Microsoft Teams and Outlook
  • Google Drive / OneDrive
  • Trello

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