Commercial Property Manager

JOB DESCRIPTION:

This role involves a wide range of tasks aimed at improving the efficiency of daily operations, from property management and CRM software management to social media and market research. The ideal candidate will be proactive, adaptable, and proficient in using various software tools, ensuring seamless coordination across all stages of the commercial real estate process.

Key Responsibilities:

• Property Management & CRM Software Management:

Enter data and manage reminders, follow-ups, and updates in CRM and property management software (e.g., Kolmeo, ReLeased, Cirrus8, Console, MRI Software Property Tree, MRI Vault RE, Surga, Box + Dice, AgentBox). Cleanse CRM databases by removing duplicates and outdated data to maintain accurate records. Process invoices and track commission calculations and records within relevant systems. Research and gather property ownership information, and assist in preparing vendor and internal reports related to property transactions.

• Administrative & Operational Support:

Format and create property-related marketing materials, including brochures, flyers, information memorandums, and proposals (e.g., appraisals, listing presentations, RFP responses, etc.). Prepare, format, and distribute meeting agendas, minutes, and decks for internal team meetings. Coordinate and manage third-party contractors, such as signboard providers, photographers, and other vendors, ensuring all logistical tasks are handled. Organise and assist in preparing and following up on documentation, including leases, listing agreements, property management contracts, and transaction closeouts.

• Social Media & Marketing Support:

Format tiles, edit videos, create captions, and schedule posts across various social media platforms. Manage SMS marketing campaigns, ensuring timely and relevant messaging to clients and prospects. Assist with the preparation and formatting of email blasts and the updating of websites. Track and maintain market research data, such as transactions, market share analysis, zoning laws, and planning overlays using tools like Pricefinder, RP Data, and Arealytics.

• Client & Team Support:

Coordinate calendars, set meetings, and schedule property inspections by appointment. Assist with client satisfaction surveys and collect testimonials. Provide general email management, ensuring responses are timely and information is appropriately directed to the relevant team members. Help property managers with paperwork, including condition reports and other related tasks.

• Reporting & Research:

Prepare and produce reports on arrears, lease expiries, and transaction anniversaries for internal tracking. Conduct research on prospects, preparing detailed reports and data as required. Assist in the preparation of vendor and client reports, providing actionable insights where applicable.

• Market & Property Research:

Conduct market research, including transaction comparisons, market share analysis, and property zoning information. Use databases and planning tools to ensure up-to-date and accurate property details.

• Online Portal & Website Management:

Manage listings on online portals, updating or withdrawing listings as needed. Maintain and update the company website, ensuring property information is current and accurate.

OTHER REQUIREMENTS:

• BIR

Requirements:

• Proven experience in a similar administrative, real estate, or virtual assistant role, preferably within the commercial real estate sector.
• High proficiency in CRM and property management software such as MRI Software (Vault RE, Property Tree), Kolmeo, ReLeased, Surga, Box + Dice, and others.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Familiarity with social media management tools and marketing campaigns.
• Ability to conduct in-depth market research and provide insightful reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and relevant real estate software.
• Exceptional attention to detail and problem-solving capabilities.

Technical Requirements:

• Equipment is self-provided
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.5 GHz processor and at least 8GB RAM
• Main Internet Service Speed: at least 50 Mbps cable connection
• Backup Internet Service Speed: at least 25 Mbps
• Dual Monitor

Working Conditions:

• This is a remote, full-time position.
• Flexibility to respond to urgent tasks and requests within business hours.
• Opportunity to contribute to the efficiency and success of the commercial real estate team

Job Type: Full-time

Pay: Php15, Php45,000.00 per month

Benefits:

• Paid training
• Work from home

Application Question(s):

• Can you start ASAP?
• Are you willing to comply with BIR self-registration as part of the pre- employment process?

Experience:

• Property Me: 1 year (Required)
• Property Tree: 1 year (Required)
• Australian real estate: 1 year (Required)
• cirrus 8 software: 1 year (Required)
• accounting: 1 year (Required)
• VaultRE: 1 year (Required)