Recruitment Administrator

Organized. Proactive. Detail-driven. If this sounds like you – read on

Company Overview:

Cybalink Solutions is a global outsourcing partner specializing in providing world-class operational support to the construction, engineering, and resources industries. If you excel in a dynamic, fast-paced environment and have a keen eye for optimizing operations, apply now to lead our team and drive transformative success in the construction, engineering, and resources industries Join us at Cybalink Solutions and be at the forefront of operational excellence.

Job Overview:

We are looking for a Recruitment Administrator to provide essential support to our recruitment team. This role is ideal for someone with strong attention to detail, excellent organizational skills, and a passion for delivering a smooth candidate experience.

You will be responsible for coordinating pre-employment requirements, maintaining accurate records, preparing onboarding documents, and supporting recruiters with various administrative tasks. Your contribution will help ensure the recruitment process runs efficiently and professionally.

Key Responsibilities:

• Booking candidate medicals and coordinating schedules
• Monitoring reference checks (via our online platform) and ensuring timely completion
• Following up on required tickets, licenses, and qualifications for compliance
• Maintaining accurate recruitment records and updating candidate trackers regularly
• Supporting recruiters with various administrative and coordination tasks
• Managing the recruitment inbox, responding to queries, and escalating where needed
• Filing and archiving recruitment documents in line with internal protocols
• Preparing and dispatching onboarding packs for successful candidates

Qualifications:

• Bachelor's Degree in Human Resource Management or related field is desirable
• Minimum of 3 years' experience in a similar administrative or coordination role, preferably within a fast-paced environment
• Proven experience as an administrative professional in the blue-collar construction sector, with a strong track record in high-volume recruitment and onboarding, as well as end-to-end administrative support for workforce management.
• Proficient in Microsoft Office Suite and familiar with CRM or recruitment systems
• Strong understanding of administrative processes, with excellent attention to detail and organizational skills
• Demonstrated ability to manage general admin tasks, including document preparation, record filing, and handling phone/email correspondence
• Proven capability to prioritize and manage multiple tasks effectively under tight deadlines
• A proactive and solutions-oriented mindset, with a strong sense of ownership and initiative
• Excellent written and verbal English communication skills.
• Must be willing to work full time onsite at Arcovia City, Brgy. Ugong, Pasig City (Monday - Friday, 6:00 AM-3:00 PM).

Benefits:

• Comprehensive HMO Coverage: Your health is our priority plus one dependent.
• Generous Meal Allowance: Fueling your workday.
• Annual Bonuses: Rewarding your hard work.
• Employee Engagement Programs: Enjoy quarterly training for professional development, monthly games with exciting prizes, and more.
• 30 Days of Leave: Including wellness, vacation, and sick leave, plus leave conversion options.
• Engaging Workplace Culture: Dive into our monthly games with prizes and experience a fun, engaging workplace that values your contribution and well-being.
• 2 days weekly rest for a better work-life balance

Job Types: Full-time, Permanent

Pay: Php35, Php45,000.00 per month

Benefits:

• Company events
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Application Question(s):

• How many years of experience do you have in onboarding or mobilisation?
• What industries have you worked in previously?
• On average, how many candidates are you managing independently or have you onboarded per week in your current/previous role(s)?
• What were the job titles or positions of the candidates you've onboarded in your current/previous role(s)?
• How do you track and follow up on essential candidate documentation, like tickets, licences, or qualifications, during the recruitment process?
• What ATS/software applications are you proficient using?
• Do you have experience recruiting or managing blue-collar roles, particularly in the construction or trades sector?
• What is your current basic salary?
• How much is your acceptable basic salary?
• This role is ONSITE only, are you willing to work in a full onsite set-up in our office in Brgy. Ugong, Arcovia City, Pasig City? (Mon-Fri, 6am-3pm)

Work Location: In person