Recruitment Sourcing Assistant

OVERVIEW

The client is an Australian-based recruitment firm known for its values driven approach, emphasizing respect, integrity, and accountability in delivering exceptional staffing solutions. The Recruitment Assistant plays a key role in sourcing, engaging, and shortlisting top-tier candidates to support active recruitment projects.

This position focuses on proactive headhunting, pipeline management, and lead generation to ensure a steady flow of qualified candidates and successful placements. Working closely with the Managing Director, the ideal candidate is organized, confident, and results-driven, thriving in a collaborative, fast-paced remote environment that values initiative, communication, and continuous improvement.

JOB DESCRIPTION / RESPONSIBILITIES:

Candidate Sourcing & Engagement

• Source quality candidates using LinkedIn Recruiter, SEEK Talent Search, Loxo, and job boards.
• Interpret job briefs to identify key selection criteria and build accurate sourcing strategies.
• Conduct daily outreach and headhunting to engage both active and passive candidates.
• Communicate professionally on behalf of the client via calls, messages, and emails.
• Manage candidate data, notes, and progress updates within Loxo (ATS).
• Task tracking and KPI reporting via ATS dashboards and shared documents.

Recruitment Operations & Administration

• Screen CVs and applications to shortlist candidates aligned with client briefs.
• Write, post, and manage job advertisements across relevant platforms.
• Assist with background checks, compliance, and placement documentation.
• Track and report outreach, call activity, and book interviews daily.
• Provide weekly progress reports on sourcing metrics, conversions, and candidate pipeline.
• Daily 15-minute morning huddles and end-of-day email summaries with the Managing Director.
• Weekly check-ins and ongoing performance feedback.

Market Research & Process Improvement

• Conduct weekly market research to identify new leads, employers, and job opportunities.
• Generate weekly insights and lead reports for strategic recruitment initiatives.
• Identify workflow gaps and suggest improvements to recruitment systems and processes.

BASIC QUALIFICATIONS:

• Minimum 2 years of experience in recruitment support, resourcing, or sourcing (agency experience preferred).
• Proven experience in head-hunting and candidate outreach with confidence in engaging passive candidates.
• Proficient in LinkedIn Recruiter, SEEK Talent Search, Google Suite, and Loxo; familiarity with Loom preferred.
• Strong verbal and written communication skills with a professional phone manner.
• Excellent organizational skills, attention to detail, and follow-through on tasks.
• Tech-savvy, analytical, and comfortable learning new recruitment tools and systems.
• Proactive, resilient, and results-driven, with the ability to work independently in a remote environment.

TYPE OF POSITION, PHYSICAL REQUIREMENTS, & EXPECTED HOURS OF WORK:

• Full Time Position
• Work From Home Set up
• Can work between Australian Business hours
• Laptop / Desktop (Minimum requirements 16 GB RAM, i7 processor & Windows 10)
• Internet Speed (Minimum of 15 MBPS}

SALARY AND BENEFITS:

• Salary: $9 per hour
• Paid Australian Holidays
• Paid Time off Benefits
• Permanent Work from Home
• HMO after 90 days
• 13th month pay bonus
• Supportive Team

Job Types: Full-time, Permanent

Pay: Php51, Php52,000.00 per month

Benefits:

• Work from home

Application Question(s):

• This position requires you to work full-time, remotely, during Australian business hours — is that setup suitable for you?
• What makes you confident that your background and experience are a strong match for this Recruitment Assistant role?
• Can you briefly walk me through your recruitment background — what types of roles or industries have you supported, and for how long?
• Have you worked in a recruitment or VA agency before? If yes, what markets or clients did you support (e.g., Australia, U.S., or U.K.)?
• Do you have global recruitment experience? If so, what countries or regions were you hiring for, and what adjustments did you make for time zones or communication?
• Have you worked with Australian clients or candidates before? If yes, what kind of roles or projects were involved?
• Which recruitment tools or systems are you most experienced with? (e.g., LinkedIn Recruiter, SEEK Talent Search, Loxo, JobAdder, or other ATS/CRMs)
• Tell me about your experience in headhunting or engaging passive candidates — how do you approach them and keep them interested?
• Have you been responsible for screening CVs and shortlisting candidates based on client job briefs? How do you determine who's a strong fit?
• Have you ever managed job postings and advertisements across multiple platforms? Which ones did you use, and how did you track performance?
• How comfortable are you preparing weekly recruitment reports or activity updates using spreadsheets or dashboards?
• Are you currently employed? If yes, how many days' notice or rendering period would you need before starting a new role?

Work Location: Remote