HR Assistant

4 hours ago

Valenzuela, Philippines ARD LEGAL AND BUSINESS CONSULTANCY SERVICES Full time ₱240,000 per year

Position Summary

The HR Assistant provides administrative and operational support to the HR Department. The role ensures smooth implementation of HR processes, assists employees with HR-related concerns, and contributes to efficient documentation, compliance, and employee relations.

Key Responsibilities1. Recruitment & Onboarding

  • Assist in job posting, resume screening, and scheduling interviews.
  • Coordinate with candidates and hiring managers for interview arrangements.
  • Prepare onboarding documents and assist in new hire orientation.
  • Ensure new employees submit government-mandated requirements (SSS, PhilHealth, Pag-IBIG, TIN, etc.).

2. HR Administration

  • Maintain and update employee records, 201 files, and HR databases.
  • Prepare HR-related letters, memos, and certifications.
  • Assist in processing company IDs, contracts, and employee updates.
  • Monitor and track probationary evaluations and contract expiry.

3. Timekeeping & Attendance

  • Review daily attendance logs and coordinate discrepancies with supervisors.
  • Assist in preparing reports for payroll processing (late, absences, OT summaries, leave forms).
  • Help track leave credits, approved leaves, and attendance issues.

4. Employee Relations

  • Assist employees with HR inquiries and concerns.
  • Coordinate small HR initiatives such as employee engagement activities.
  • Help support disciplinary documentation (incident reports, memos, notices) under the guidance of the HR Manager.

5. Government Compliance

  • Support the processing of government contributions and loans (SSS, Pag-IBIG, PhilHealth).
  • Assist with preparation of needed documents for audits or compliance visits.
  • Coordinate with agencies for updates, submissions, or concerns related to employee benefits.

6. HR Support & Other Duties

  • Assist with training logistics (attendance sheets, materials, scheduling).
  • Participate in HR projects and process improvements.
  • Weekly Payroll Processing
  • Processing of allowances and incentives
  • Perform other duties as assigned by the HR Manager.

Qualifications

  • Bachelor's degree in Psychology, HRDM, Business Administration, or related field.
  • At least 1 year HR experience is preferred; fresh graduates may also apply depending on company needs.
  • Strong communication and interpersonal skills.
  • Organized, detail-oriented, and proactive.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint).
  • Ability to handle confidential information with professionalism.

Key Competencies

  • Customer service-oriented
  • Time management
  • Attention to detail
  • Problem-solving
  • Teamwork and collaboration
  • Ethical handling of sensitive information

Job Type: Full-time

Pay: Php18, Php20,000.00 per month

Benefits:

  • On-site parking
  • Paid training

Work Location: In person

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