Executive Assistant

Firm: The Law Offices of Bello & Morton, LLC

Location: Wareham, Massachusetts (Virtual Role)

Hours: 8:30 AM – 4:30 PM EST, Monday–Friday

Starting Rate: $8/hour (may be higher depending on experience)

The Law Offices of Bello & Morton, LLC is seeking a proactive and highly organized Executive Assistant to support our managing attorney, firm operations, and family-related scheduling. This role is fully remote but requires prompt, professional communication and availability during business hours. The ideal candidate is resourceful, detail-oriented, and comfortable balancing business administration with personal support.

Key Responsibilities

Calendar & Scheduling

• Manage and coordinate all calls, Zoom meetings, and appointments with clients, team members, and referral partners.
• Schedule workouts, kids' activities, lessons, and doctor appointments.
• Maintain a master calendar for both family and firm, ensuring no conflicts.
• Block time for vacations, retreats, and personal recharge.
• Track school calendars, sports schedules, and special events.

Inbox & Communication

• Triage daily emails, flag high-priority items, and draft responses for review.
• Direct inquiries to the appropriate team members (e.g., estate planning – Jen, real estate – Cheryl).
• Follow up with attorneys, CPAs, financial advisors, vendors, and referral partners.
• Coordinate communication with event hosts and external partners.

Travel & Event Planning

• Research and book flights, hotels, and accommodations (Airbnb, etc.).
• Plan family getaways, conferences, and retreats.
• Create detailed trip itineraries (restaurants, tours, kid-friendly activities).
• Book tickets for concerts, shows, and family outings.

Client & Business Administration

• Maintain trackers for billing, court dates, and deposition scheduling.
• Send invoices and coordinate with the bookkeeper and paralegal.
• Update SOPs, calendars, and internal workflows.
• Prepare marketing materials including newsletters, presentations, and webinar resources.

Family Support (Virtual-Friendly)

• Book lessons, camps, and sports sign-ups online.
• Manage online orders (gifts, flowers, tickets, etc.) and RSVPs.
• Coordinate grocery, meal kits, and delivery services (Instacart, Amazon, etc.).
• Maintain a "kids' activities" calendar with local trips, theme weeks, and events.
• Coordinate with local sitters for scheduling (already pre-vetted).

Special Projects

• Research enrichment opportunities for children.
• Support Beach Bucket Club membership management, invitations, and event logistics.
• Track KPIs and keep dashboards current.

Qualifications

• 3+ years of experience as an Executive Assistant, preferably in a law firm or professional services environment.
• Excellent organizational and multitasking skills with strong attention to detail.
• Exceptional written and verbal communication skills.
• Tech-savvy with proficiency in Microsoft Office, Google Suite, Zoom, and project management tools (Asana, Trello, or similar).
• Discretion, integrity, and ability to handle sensitive information with confidentiality.
• Flexible, solution-oriented, and able to adapt to shifting priorities.
• Prompt responses to requests and tasks.
• Clear, professional communication at all times.
• Willingness to take direction and adjust to feedback.

Core Values

At The Law Offices of Bello & Morton, LLC, we uphold the following values in every aspect of our work:

• Transparency
• Innovation
• Honesty
• Kindness
• Efficiency

We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.

Job Type: Full-time

Pay: From Php75,000.00 per month

Application Question(s):

• Do you have background supporting a law firm in the US?

Experience:

• executive assistant: 3 years (Preferred)

Work Location: Remote