URGENT: Executive Assistant to the Founder

4 days ago

Work from Home, Philippines Workstaff360 Full time ₱336,000 per year
Description
  • Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
  • Organize, track, and maintain business documents, reports, and records.
  • Prepare and process correspondence, memos, and internal communications.
  • Handle data entry and ensure accuracy of information in Odoo (ERP/CRM) and other company databases.
  • Utilize Microsoft Excel for data tracking, reporting, and reconciliations.
  • Communicate and collaborate effectively using Microsoft Teams and Outlook for scheduling and correspondence.
  • Respond to customer inquiries via email or chat in a timely and professional manner.
  • Forward or escalate customer issues to appropriate team members when necessary.
  • Maintain records of customer interactions in Odoo or Shopify, ensuring all communications are documented and tracked.
  • Assist the sales team by preparing proposals, tracking leads, and updating CRM records.
  • Coordinate with internal teams to ensure timely follow-up on leads and client requests.
  • Generate sales performance reports using Excel and assist in preparing presentations and summaries for management.
  • Support order entry, product listings, and customer data accuracy within Shopify and Odoo systems.
  • Support the onboarding and coordination of new clients or sales projects as needed.
Hard Requirements:
  • Minimum 2–3 years of experience as an Executive Assistant, Administrative Assistant, or Sales Support Specialist.
  • Strong proficiency in Odoo (ERP/CRM) and Shopify.
  • Advanced skills in Microsoft Excel, and working knowledge of Microsoft Teams and Outlook.
  • Strong organizational, communication, and time management skills.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently, exercise good judgment, and maintain confidentiality.
  • Detail-oriented with the ability to multitask and meet deadlines in a fast-paced environment.
Schedule:
  • 40 hours per week
  • Monday to Friday
  • 9AM - 6PM Pacific Standard Time Zone
Offer and Benefits:
  • $5-$7USD/hour
  • HMO coverage after 1 year of employment.
About WorkStaff360

Workstaff360 is the ultimate virtual assistance solution. Our range of 360-degree services encompasses Executive Assistance, Virtual Support, Sales, Customer Service, and Bookkeeping. Benefit from the expertise of our carefully selected remote workers, ensuring cost-effectiveness and efficiency to drive your business toward success. Unlock the simplicity of Workstaff360 for streamlined operations and dedicated growth

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