Executive Assistant

1 week ago

Makati City, National Capital Region, Philippines Prime Manpower Resource Development Inc. Full time ₱360,000 - ₱480,000 per year

Key responsibilities

  • Itinerary planning: Creating detailed travel schedules that account for flights, accommodations, meetings, and other appointments to ensure seamless transitions and minimize downtime.
  • Booking and logistics: Making all travel arrangements, including flights, hotels, and ground transportation, while considering the executive's preferences and budget.
  • Document and visa management: Ensuring the executive has all necessary documents, such as a valid passport and any required visas, and initiating the application process when needed.
  • Budget and expense management: Tracking travel costs and ensuring all arrangements adhere to budget guidelines and compliance standards.
  • On-trip support: Accompanying the executive on trips to assist with tasks like taking meeting notes, making on-the-spot decisions, and coordinating with the home office.
  • Emergency preparedness: Serving as the primary point of contact for last-minute changes or emergencies, providing a safety net for unexpected situations.
  • Information and preparation: Providing pre-travel briefing materials and ensuring the executive has all the information they need for a successful trip, including time zone differences, local contacts, and health insurance details.

Skills and qualifications

  • Strong organizational skills and attention to detail to manage complex schedules and multiple bookings.
  • Excellent communication skills to understand and meet the executive's travel preferences.
  • Adaptability to flexible hours and last-minute changes, as travel can be unpredictable.
  • Proficiency with management systems to keep organized records of all travel information and confirmations.
  • Familiarity with international travel requirements, such as visas and health regulations.

Job Type: Full-time

Pay: Php30, Php40,000.00 per month

Application Question(s):

  • Passport

Education:

  • Bachelor's (Preferred)

Experience:

  • Marketing: 1 year (Preferred)
  • Executives: 1 year (Preferred)
  • Travel: 1 year (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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