Executive Assistant

11 hours ago

Makati City, National Capital Region, Philippines PageGroup Full time ₱60,000 - ₱80,000 per year

EXECUTIVE SUPPORT

What will you be doing?

Executive Level Administration support for Page Executive Partners across Australia. Duties include, but are not limited to:

Executive Assistant to Head of Page Executive Australia
:

  • calendar management, meeting coordination, travel coordination, event management, document and presentation preparation, month-end reporting, and provide ad-hoc support.

Marketing Support

  • Follow through on content planning and execution, coordinating with the marketing team and working to deadlines
  • Assist in producing advertising materials (LinkedIn tiles or posts),

Operational support for Partners

  • Coordinating with clients, preparing ad hoc reports, arranging client and candidate interviews and offering general research and shortlisting assistance

Australian Government Bids, Proposal and shortlisting preparation
:

  • Research, write and edit bid and tender documents to ensure they meet client requirements and company standards, utilising Manila to help coordinate administration. Assist with government-required reporting for Australian gov client shortlists.

Research Support
:

  • Support the Research Hub operations, ensuring efficient and effective research support for Australia.
  • Page Insights and Customer Connect: Provide data-led insights for pitches – with both internal and external data sets (AI, CC, Insights, etc)

National and APAC Project Support
:

  • Assist with project planning, coordination and execution of projects with key stakeholders
  • Oversee and manage the team for Credit Card Expense reports for Partners.
  • Event planning and Support (with the assistance of state admin support).

Strategic Business Support

  • Support the Page Executive Partners and ensure confidentiality is strictly maintained
  • Work closely with Bids and Tenders and Strategic Delivery and Global Projects teams to ensure their strategies are well integrated within the Page Executive brand
  • Continue to grow with the Page Executive Business and the role to ensure all changing business needs are reflected in your focus, support, and output
  • Be a role model for Admin Support and GBS services; embody all Company values and consistently encourage similar attitudes and behaviours in those around you

What are we looking for?

  • Proven experience as an Executive Assistant supporting senior executives in a fast-paced environment.
  • Excellent communication skills in English, both verbal and written.
  • Demonstrated ability in calendar and schedule management.
  • Experience in stakeholder coordination or project management.
  • Strong customer service orientation with exceptional attention to detail, particularly in preparing documents and presentations.
  • Minimum of 3 years' experience managing a switchboard or serving as an EA supporting multiple senior stakeholders.
  • Resilient, proactive, and enthusiastic approach to work.
  • Background in recruitment or HR support is an advantage.

VALUES

Contributes to and demonstrates the following values:

  • We work as a team
  • We make a difference
  • We are passionate
  • We enjoy what we do
  • We value determination

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