Executive Assistant

14 hours ago

Makati City, National Capital Region, Philippines The Moment Group Full time ₱1,200,000 - ₱2,400,000 per year

Job Summary:

The Executive Assistant provides high-level administrative support to the Executive Team, ensuring seamless day-to-day operations. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle multiple tasks in a fast-paced environment. The Executive Assistant will act as a key liaison between the executive and internal/external stakeholders while managing schedules, communications, and administrative tasks.

Key Responsibilities:

1. Administrative & Executive Support

  • Manage the executive's calendar, schedule meetings, and coordinate appointments.
  • Handle confidential documents and communications with discretion.
  • Prepare reports, presentations, and correspondence on behalf of the executive.
  • Organize and maintain files, records, and databases.
  • Oversee travel arrangements, itineraries, and accommodation for business trips.

2. Communication & Stakeholder Management

  • Serve as a primary point of contact for internal and external stakeholders.
  • Screen calls, emails, and messages, prioritizing and responding on behalf of the executive when necessary.
  • Draft and proofread business correspondence, emails, and memos.
  • Facilitate communication between the executive and department heads.

3. Meeting & Event Coordination

  • Prepare agendas, minutes, and follow-ups for meetings.
  • Organize team events, executive meetings, and company-wide initiatives.
  • Ensure meeting logistics, including venue, catering, and materials, are well-arranged.

4. Project & Task Management

  • Assist in managing special projects, ensuring deadlines and deliverables are met.
  • Conduct research and compile data to support decision-making.
  • Track key tasks, initiatives, and action items assigned to the executive.

5. Office & Personal Assistance (as needed)

  • Handle minor personal tasks to support the executive's efficiency.
  • Ensure the executive's workspace is organized and well-maintained.

Qualifications:

  • Education: Bachelor's degree in Business Administration, Management, or a related field.
  • Experience: At least 3-5 years of experience as an Executive Assistant, preferably in the F&B, hospitality, or corporate industry.

  • Skills & Competencies:

  • Strong organizational and time management skills.

  • Excellent written and verbal communication.
  • High level of discretion and professionalism.
  • Proficiency in Microsoft Office (Excel, Word, PowerPoint), Google Suite, and scheduling tools.
  • Ability to handle multiple priorities in a fast-paced environment.
  • Strong problem-solving and critical-thinking skills.
  • Experience in event planning and travel coordination is a plus.

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