Facility Coordinator/Receptionist-Tempo
3 days ago
The Facility Coordinator / Receptionist is responsible for managing front desk operations, providing excellent customer service to visitors and employees, and ensuring the smooth operation of facility-related services. This role combines administrative support with facilities management to maintain a professional and efficient workplace environment.
Key Responsibilities:
- Greet and assist visitors, clients, and employees in a professional and friendly manner.
- Manage incoming calls, emails, and correspondence, and direct them to the appropriate personnel.
- Maintain visitor logs, ID issuance, and access control in compliance with company policies.
- Coordinate facility maintenance requests, repairs, and services with vendors and service providers.
- Monitor office supplies, pantry items, and facility equipment, ensuring availability and functionality.
- Assist in scheduling and coordinating meeting rooms, events, and office activities.
- Ensure cleanliness, safety, and security of the reception area and office premises.
- Support administrative tasks such as filing, documentation, and preparation of reports.
- Act as the first point of contact for facility-related concerns raised by employees.
- Perform other duties as assigned to support the overall operations of the office.
Qualifications:
- Bachelor's degree in Business Administration, Office Management, or related field preferred.
- Previous experience as a Receptionist, Front Desk Officer, or Facility Coordinator is an advantage.
- Strong communication and interpersonal skills.
- Proficient in MS Office applications (Word, Excel, Outlook, PowerPoint).
- Highly organized, detail-oriented, and able to multitask effectively.
- Professional appearance and customer-service oriented.
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