Executive Assistant

16 hours ago

Work from Home, Philippines ICANTHUS Full time ₱52,000 - ₱104,000 per year

Position Overview

We are seeking a detail-oriented Part-time Executive Assistant to provide comprehensive administrative support to our client. This role involves managing high-volume email communications, organizing property data, and handling various administrative tasks that allow the client to focus on core business activities.

Key Responsibilities

Email & Communication Management

  • Manage high-volume email correspondence
  • Review and process property listings from real estate brokers
  • Document and track email sources and vendor inquiries
  • Unsubscribe from unwanted mailing lists
  • Maintain organized email system

Data Management & Organization

  • Create and maintain spreadsheets with property information
  • Input service contract data into organized contract folders
  • Track follow-ups and ensure timely responses
  • Maintain accurate records and documentation

Calendar & Scheduling Support

  • Manage calendar appointments and scheduling
  • Coordinate HubSpot calendar links
  • Assist with travel research (locations and options - not booking)

Administrative Tasks

  • Handle various administrative duties that support daily operations
  • Conduct research as needed
  • Maintain organized filing systems
  • Support general office administration

Required Qualifications

  • Experience: 2-3 years of Executive Assistant experience
  • Proficient in Google Sheets/Excel spreadsheet management
  • Gmail management and organization
  • Experience with HubSpot (preferred)
  • Excellent English speaking and writing skills
  • Strong organizational skills with meticulous attention to detail
  • Ability to prioritize tasks and manage multiple responsibilities efficiently

Others:

  • 10% night differential will be provided for hours worked between 10PM - 6AM Manila Time

Job Type: Part-time

Pay: Php250.00 per hour

Expected hours: 20 per week

Benefits:

  • Work from home

Application Question(s):

  • Please submit a 1-2 minute video introduction covering who you are and why you're well-suited for this position. Make sure that when you submit, the link is accessible. This video introduction is required for all candidates to proceed in the selection process. Non-compliance will result in disqualification. Put the link on the answer box. Thank you

Experience:

  • Executive Assistant: 2 years (Required)
  • HubSpot: 1 year (Preferred)

Work Location: Remote

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