Administrative Assistant

About Us:

Welcome to Assign – where global talent thrives We connect exceptional professionals like you with leading U.S. businesses, enabling you to showcase your skills on an international stage.

At Assign, we believe in fostering an environment where talent can grow and flourish. We're committed to inclusivity, personal and professional growth, and we aim for service excellence in everything we do.

By joining our network, you will be a part of a vibrant community shaping the future of work, transcending borders, and transforming businesses. Be a part of our journey as we shape the future of work

Hours: 9:00 AM - 5:00 PM EST

Job Overview:

We're looking for a proactive, detail-oriented, and organized Administrative Assistant to support leadership with day-to-day operations and light business development activities. This role is ideal for someone who enjoys taking ownership of tasks, thrives in a fast-paced environment, and is motivated by contributing to both efficiency and growth. You'll be managing executive-level administrative tasks while also assisting with outreach campaigns and lead generation.

Key Responsibilities:

Administrative Support (80%)

• Calendar Management: Manage leadership's calendar, schedule internal and external meetings, and proactively block time for priorities.
• Meeting Support: Draft agendas, take notes, and coordinate follow-ups to keep projects moving.
• Document & Task Management: Prepare, edit, and organize documents, files, and records.
• Communication: Draft emails, assist with light travel planning, and provide day-to-day executive assistance.
• Problem-Solving: Identify potential scheduling conflicts or deadlines and propose solutions early.
• Ad Hoc Projects: Support leadership with special requests, research, or coordination tasks as needed.

Business Development Support (20%)

• Campaign Setup: Access LinkedIn profiles via Talin CRM, extract emails using Apollo, and add contacts into email sequences.
• Outreach Management: Send scheduled LinkedIn and email messages, monitor responses, and flag urgent items for leadership.
• Lead Generation & Appointment Setting: Track outreach activity, qualify responses, and book calls directly into the Team Lead's calendar.
• Reporting: Prepare daily end-of-day summaries and weekly reports on outreach, responses, and meetings booked.
• CRM & Data Management: Maintain organized and accurate records of leads, contacts, and communication history.

Qualifications:

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time management skills with a detail-oriented approach.
• Proficiency with Google Workspace; CRM or outreach tool experience (Talin, Apollo, HubSpot, etc.) is a plus.
• Excellent written and verbal communication—professional, clear, and concise.
• Proactive self-starter who takes initiative, solves problems, and communicates directly.
• Comfortable managing structured checklists while also bringing fresh ideas to improve processes.
• Positive, motivated, and collaborative personality—you thrive in supporting leadership while contributing to team growth.

What We Offer:

• PTOs
• Paid US holiday leaves
• Opportunity for growth and professional development.
• Collaborative and supportive work environment.

How to Apply:

Interested applicants should apply using this link:

Note: Only shortlisted candidates will be contacted for an interview. Applications will be accepted until the role is filled.

Job Types: Full-time, Permanent

Pay: Up to Php50,000.00 per month

Benefits:

• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Work from home

Work Location: Remote