Production Assistant

PRODUCTION ASSISTANT

EMPLOYER: Wizard Studios

DEPARTMENT: Production

REPORTS TO: Director of Technical Production and Operations

EFFECTIVE DATE: November 2025

WHO WE ARE

Wizard Studios is a national company whose unique and award-winning

special event visioning, design, and implementation abilities are sought

after by Fortune 500, Non-Profits, Marketing, Advertising & PR Agencies,

Political Campaigns, and Venues.

We take simple but elegant ideas and complex concepts and manifest

them into highly crafted yet scalable public and private events. Our firm

maintains a lifelong belief in the power of special events as the most

effective means to engage, inspire, and inform people who come together

and experience our productions.

CHIEF OBJECTIVES OF THIS POSITION

The Production Assistant supports the Director of Technical Production and

Operations in coordinating financial, administrative, and project management

tasks that ensure the smooth execution of events and efficient internal

operations. This role acts as a liaison between production, project management,

and finance teams, maintaining organized systems and accurate records that

contribute to Wizard Studios' overall operational success.

GENERAL RESPONSIBILITIES

Vendor & Contractor Management

● Onboard vendors and independent contractors, ensuring all

documentation is complete and compliant.

● Collaborate with Project Managers to approve contractor invoices

and route them to Finance for payment.

● Maintain current vendor files and assist with workman's comp

compliance documentation.

Financial Administration

● Assist in maintaining and updating purchase orders (rental,

purchase, and labor) in Flex, ensuring accuracy throughout project

lifecycles.

● Support expense tracking, AMEX report reconciliation, and event

budget close-outs.

● Track actual margins versus budgeted projections and assist with

end-of-job financial reporting.

● Organize and maintain financial records for R&D tax preparation

and internal audits.

Project & Workflow Support

● Keep Asana projects up to date with current timelines, deliverables,

and team assignments.

● Track missing or incomplete event recap forms and coordinate with

project teams to resolve outstanding items.

● Assist with preparation for internal meetings by updating decks,

tracking action items, and taking notes.

● Maintain the PTO calendar and help coordinate scheduling and

meeting logistics.

Operations & Organization

● Sort and catalog event photos provided by Project Managers.

Maintain organized shared drives and project folders within Google

Drive.

● Take notes during meetings and distribute them through the

appropriate communication channels.

QUALIFICATIONS

● Bachelor's degree or equivalent experience in event production,

business administration, or a related field.

● 1–3 years of experience supporting production, operations, or

administrative functions in a creative or event-driven environment.

● Proficiency and familiarity with:

○ Google Workspace (Gmail, Sheets, Docs, Slides, Drive)

○ Slack for team communication and collaboration

○ Asana for project tracking and task management

● Strong organizational skills and attention to detail.

● Excellent written and verbal communication skills.

● Ability to manage multiple priorities in a fast-paced,

deadline-driven environment.

● Comfortable working independently and collaboratively across

departments.

● Basic understanding of accounting or budgeting processes is a plus.

COMPETENCIES

● Organization & Accuracy – Maintains clear systems and ensures

records are thorough and up to date.

● Communication – Shares information clearly across departments

and follows through on commitments.

● Initiative – Takes proactive steps to improve systems, accuracy,

and efficiency.

● Professionalism – Demonstrates reliability, confidentiality, and a

positive attitude under pressure.

● Teamwork – Collaborates effectively and supports a culture of

mutual respect and shared success.

Job Types: Full-time, Permanent

Pay: Php25, Php35,000.00 per month

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Paid training
• Pay raise
• Work from home

Application Question(s):

• Are you amenable to night shift?
• What experience do you have relevant to production/event planning?
• What event planning technology or production software are you proficient in?
• Have you worked for a US client/company? How many years?
• Do you have an experience with Vendor & Contractor Management?
• Do you have an experience in Financial Administration?
• Do you have an experience in Project & Workflow Support?

Education:

• Bachelor's (Preferred)

Work Location: Remote