Project Management Assistant

2 weeks ago

Work from Home, Philippines WeGrow VA LLC Full time ₱432,000 - ₱480,000 per year

Department: Operations / Project Management

Reports To: Project Manager or Director of Operations

Full-Time

Position Summary

The Project Management Assistant provides administrative and logistical support to the project management team to ensure that projects are executed efficiently, on time, and within scope. This role assists in coordinating schedules, documentation, communication, and reporting between departments, clients, and vendors. The ideal candidate is organized, proactive, and thrives in a fast-paced environment where attention to detail and clear communication are key.

Key Responsibilities

  • Support Project Managers in daily operations, including scheduling, document control, and communication tracking.
  • Assist in the coordination of project timelines, milestones, and deliverables.
  • Prepare and maintain project documentation such as contracts, purchase orders, change orders, and progress reports.
  • Communicate with internal departments (design, permitting, interconnection, installation, accounting) to ensure smooth workflow and information sharing.
  • Monitor project progress and update tracking systems to reflect current status.
  • Assist with scheduling site visits, inspections, and meetings.
  • Collect, organize, and distribute project-related documents to stakeholders.
  • Help identify and resolve potential delays or bottlenecks by escalating issues to Project Managers.
  • Support budget tracking, invoicing, and procurement coordination as needed.
  • Maintain accurate digital records and ensure data integrity in project management software.
  • Contribute to the development and improvement of internal project management processes and templates.

Key Competencies

  • Organization: Maintains structure and accuracy across multiple ongoing projects.
  • Communication: Facilitates clear, professional communication between departments and clients.
  • Proactivity: Anticipates team needs and takes initiative to solve small problems before they escalate.
  • Accountability: Follows through on tasks and ensures deadlines are met.

Adaptability: Adjusts quickly to shifting priorities and fast-changing project demands.

$4.5 an hour

US Morning Shift (Mondays to Fridays)

Job Type: Full-time

Pay: Php36, Php40,000.00 per month

Benefits:

  • Work from home

Experience:

  • Administrative: 1 year (Required)

Work Location: Remote

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