Division Secretary

4 days ago

Makati City, National Capital Region, Philippines Philmetal Products Inc Full time ₱840,000 - ₱1,056,000 per year

Job summary:

The Division Secretary acts as key administrative support role within the Sales Support Engineering Division (SSED). This position is responsible for coordinating with internal and external departments to streamline the processing of documents related to customer orders, ensuring all documents are properly logged, distributed, and followed up. The secretary is instrumental in facilitating smooth internal operations and supporting inter-departmental communication.

Specific Duties and Responsibilities:

Records, distributes to concerned departments, and keeps log file of the following documents/transactions:

  • File of received memos from other operating units.
  • Assist on the processing of weekly subcontractor releases by monitoring admin-hired installation crew and site safety officer's payrolls. Request for Actual Measurement (RAM) and Request for Mobilization (RFM) with assigned control number and forwards to Installation Department.
  • Sales Contracts (SC/IC) – collates approved contracts and forwards to Production Writing section for preparation of Job Orders (JO)
  • Inter-Office-Memo (IOM) – with assigned control number and forward to Accounting Department.
  • Customer Installation Complaint Form (CICF) – Forward to Installation Department.
  • Retrieves from HRAD incoming documents & distributes to concerned personnel in the Division.
  • Collates outgoing documents and forwards to HRAD for transmittal to other concerned operating units.
  • Types memo's, reports correspondence.
  • Routing important memos to Department and Section Heads and ensure that recipient receives or read the memo. Maintains
  • Process Allocation and Sales commission
  • Monitoring and encoding Sales Intake (Makati, Regional & Cebu office)
  • Routine Report: Day to Day Intake report.
  • Logs and monitors receipts of fuel consumptions coming from SSD Head, Managers and Personnel of Installation with assigned Company service vehicle.

Qualifications:

  • College Graduate of any four-year course
  • Degree in Office Administration is more preferred
  • With one year work experience. Familiarity or exposure to Office Administration Job is an advantage.

Job Type: Full-time

Pay: Php20, Php22,000.00 per month

Benefits:

  • Paid training

Work Location: In person

  • Division Secretay

    1 week ago

    Makati City, National Capital Region, Philippines PHILMETAL PRODUCTS, Inc. Full time ₱250,000 - ₱350,000 per year

    Job summary:The Division Secretary acts as key administrative support role within the Sales Support Engineering Division (SSD). This position is responsible for coordinating with internal and external departments to streamline the processing of documents related to customer orders, ensuring all documents are properly logged, distributed, and followed up. The...

  • Corporate Secretary

    4 days ago

    Makati City, National Capital Region, Philippines Emapta Full time ₱45,000 - ₱60,000 per year

    Shape Success While Safeguarding Time That MattersHere's a role designed for balance-where your career thrives without consuming your personal life. In this role, you'll sharpen your expertise in accounting and finance while enjoying fixed weekends off and a supportive environment that values your life beyond the office.Job DescriptionAs a Corporate...

  • Executive Secretary to the General Manager

    4 days ago

    Makati City, National Capital Region, Philippines Mitsubishi Full time ₱1,200,000 - ₱1,800,000 per year

    1. Manage the Affairs of GM's Officeo GM's Calendaro Arrange and request meetings for GMo Assist and Entertain GM's visitorso Maintain good communication and relationship w/ others includingbusiness partnerso Manage the supplies at GM's Office (inventory & purchase)2. Arrange all the logistics needed by GM for business tripso Business Trips:Search for...

  • Legal Officer

    4 days ago

    Makati City, National Capital Region, Philippines RCBC Full time ₱900,000 - ₱1,200,000 per year

    Job SummaryThe Legal Officer shall carry out the duties of a Corporate Secretary, provide legal advice and other duties as assigned by the Legal Division Head of RCBC Leasing.How will you contribute?Send out notices and/or reminders for the upcoming meetings'Draft the agenda needed for the meeting'Closely coordinate with different departments for the...

  • Program Assistant

    4 days ago

    Makati City, National Capital Region, Philippines Security Bank Corporation Full time ₱250,000 - ₱500,000 per year

    As a Program Assistant, you are responsible to assist with the daily office operations of the Foundation while providing administrative and secretarial support to the Board members and officers.How you'll contributeOffice Administration/SecretarialFront desk: Entertain visitors and general inquiries about the FoundationCommunication: Manage phone calls and...

  • Merchandising Assistant

    1 week ago

    Makati City, National Capital Region, Philippines Royal Duty Free Shops Inc Full time ₱150,000 - ₱250,000 per year

    I. JOB IDENTIFICATIONPosition Title : MERCHANDISING ASSISTANT (Entry level position suitable for new graduates)Job Level : E3Job Classification : Rank and FileReports to : Division Merchandising ManagerSupervises : NoneII. JOB PURPOSE :To perform administrative, secretarial, and clerical support for the Division Merchandising ManagerIII. MINIUM JOB...

  • Executive Assistant

    2 days ago

    Makati City, National Capital Region, Philippines Metropolitan Bank & Trust Company Full time ₱900,000 - ₱1,200,000 per year

    Be #InGoodHands with MetrobankHere at Metrobank, we don't simply hire employees—we hone future leaders. We provide opportunities that enhance your skills and unlock your talents, helping you evolve into a well-rounded individual. We supply you with all the pieces you need to do your best work, unleashing your full potential to help you secure your future...

  • Administrative Assistant

    1 week ago

    Quezon City, National Capital Region, Philippines STRADCOM Corporation Full time ₱250,000 - ₱500,000 per year

    Activity ManagementManages and coordinates the daily/weekly/monthly appointments, engagements and travels of the groupProvides the required logistics for meetings, special assignments and travels of the groupCoordinates schedule of meetings with concerned departments/ divisions or outside entities; and,Generates and prepares reports required by the...

  • Senior Legal Assistant

    4 days ago

    Quezon City, National Capital Region, Philippines FINGERTIP FINANCE CORP. Full time ₱900,000 - ₱1,200,000 per year

    Job Responsibilities:Assists the Corporate Secretary in maintaining the records of the Corporation such as but not limited to the Stock and Transfer Books, Certificates of Stock, General Information Sheet, Articles of Incorporation, and By-laws;Maintains the calendar for the Board of Directors and various Board-level Committees of the Corporation;Promptly...

  • Assistant Manager

    1 week ago

    Makati City, National Capital Region, Philippines Emapta Full time ₱80,000 - ₱100,000 per year

    Empower Growth - Yours and Your Team's Shape financial success stories while keeping your personal life in focus. Join a global team that rewards leadership, fosters growth, and lets you enjoy weekends free from work. This is your chance to take your leadership further in a role designed for balance and impact. Experience a fulfilling accounting career...