Administrative Assistant

7 days ago

Quezon City, National Capital Region, Philippines STRADCOM Corporation Full time ₱250,000 - ₱500,000 per year

Activity Management

  • Manages and coordinates the daily/weekly/monthly appointments, engagements and travels of the group
  • Provides the required logistics for meetings, special assignments and travels of the group
  • Coordinates schedule of meetings with concerned departments/ divisions or outside entities; and,
  • Generates and prepares reports required by the group.

Communications

  • Records & disseminates incoming and outgoing letters and document
  • Ensures recording and transmittal of external communication (i.e. outside the Company);
  • Photocopies documents and disseminates it to its intended recipients;

Prepares The Following For The Department

  • Routine correspondences and letters as requested;
  • Cash advance & expense report;
  • Notice of meeting;
  • Request for payment;
  • Purchase requisition/capital expenditure request; and,
  • Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.

Records & Office Supplies

  • Organizes an effective filing system that will enable her to easily retrieve all files, correspondences and documents;
  • Maintains an inventory and safekeeping of project supplies
  • Monitors and controls office supplies needed by the group.

Minimum Qualifications

  • Education: Completion of at least a four-year degree in any field.
  • Experience: Minimum of 1 year of experience as a secretary or administrative assistant, demonstrating proficiency in administrative tasks and office management.
  • Computer Skills: Proficient in using MS Word, Excel, and PowerPoint, with the ability to create, edit, and format documents, spreadsheets, and presentations.

Competencies

  • Communication Skills: Strong oral and written communication skills to effectively coordinate with other departments.
  • Critical Thinking: Can analyze situations and solve problems efficiently.
  • Time Management: Knows how to prioritize tasks and meet deadlines.
  • Attention to Detail: Enures accuracy and precision in handling documents, data, and information.
  • Teamwork and Proactive Attitude: Able to work collaboratively with colleagues and has the willingness to assist others.

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