Sales & Administrative Support Specialist

2 weeks ago

Work from Home, Philippines York Hamilton Full time $104,000 - $130,878 per year
  • Long-term position with job security and opportunities for professional growth.
  • Work remotely with flexibility from the comfort of your home office.
  • Amazing support from both the local and international community.

Job Title: Sales & Administrative Support Specialist

Location: Remote

Start Date: Immediate

Job Type: Part-Time (20 hours per week)

Job Summary:

We are looking for a detail-oriented and proactive Sales & Administrative Support Specialist to join our team. In this role, you will play a key part in supporting our sales operations by preparing proposals, quotes, and service agreements, conducting research, and maintaining accurate CRM data. You will also provide direct administrative support to our Admin Manager as they transition into a more strategic role, ensuring smooth day-to-day operations across the business.

The ideal candidate has prior experience in sales support or administration, strong organisational skills, and proficiency with CRM systems and office tools. You should thrive in a remote environment, enjoy collaborating across teams, and be comfortable balancing multiple priorities with accuracy and efficiency.

Key Responsibilities:

  • Assist the sales team in preparing proposals, quotes, and related documentation
  • Conduct research to support sales efforts and ensure accurate, up-to-date information is entered into the CRM system
  • Prepare, review, and update service agreements for new and existing clients
  • Support the main Admin Manager, in various administrative and operational tasks as they transition into a more strategic role
  • Collaborate cross-functionally to ensure smooth communication and workflow between departments
  • Perform other administrative duties as needed to support the overall efficiency of the team

Qualifications:

  • Prior experience in sales support, administrative assistance, or a related role preferred
  • Strong attention to detail and organisational skills
  • Proficient in using CRM systems (e.g., HubSpot, Salesforce) and MS Office or Google Workspace
  • Excellent written and verbal communication skills
  • Ability to manage multiple tasks and meet deadlines in a remote work environment
  • Self-starter with a proactive and collaborative approach
  • Familiarity with service agreement preparation
  • Experience supporting leadership or operational managers
  • Comfortable working in a remote, distributed team

Application Process:

To apply, please submit the following to and use the email subject "Applicant: Sales & Administrative Support Specialist"

  • Updated resume
  • Cover letter
  • 1-2 minute Introduction Video
  • Photo of work set up at home
  • Screenshot of laptop specs and speedtest

*Note: incomplete applications will not be considered

Pre-hiring Requirements: (Not mandatory at this stage, but great to have ready)

To help us move quickly through the hiring process, it would be beneficial if you already have the following available or prepared:

  • 3 Character references (should be your current / previous lead or manager)
  • Valid copy of NBI Clearance (for Filipino candidates)
  • Valid copy of Police Clearance Certificate (for non-Filipino candidates)

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