Executive Virtual Assistant

2 weeks ago

Angeles P, Philippines Australian Outsource Desk Inc. Full time ₱300,000 - ₱600,000 per year

Executive Virtual Assistant (Xero) – Office-Based

Location:

Angeles City, Pampanga, Philippines

Work Setup:

Office-based (Full-time)

Overview:

We are seeking a highly organized and detail-oriented Executive Virtual Assistant with strong experience using Xero accounting software. The ideal candidate will provide executive-level administrative support, manage business operations, and assist with bookkeeping and financial tasks. You will be working closely with senior management to ensure seamless coordination, efficient communication, and accurate financial reporting.

Key Responsibilities:

Executive Support:

  • Provide high-level administrative assistance to the client/s.
  • Manage and organize schedules, appointments, meetings, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and documents.
  • Handle confidential information with discretion and professionalism.
  • Serve as a liaison between executives and internal/external stakeholders.

Bookkeeping & Xero Management:

  • Maintain and reconcile accounts using Xero accounting software.
  • Record and categorize financial transactions accurately.
  • Manage accounts payable and receivable.
  • Assist with invoice preparation, payroll, and expense tracking.
  • Generate and analyze financial reports and summaries.

Operations & Coordination:

  • Support daily business operations and ensure workflow efficiency.
  • Assist in preparing performance and project reports.
  • Coordinate with various departments to ensure timely completion of tasks.
  • Maintain databases, records, and document management systems.

Communication & Reporting:

  • Draft and manage professional communications (emails, memos, updates).
  • Prepare executive-level summaries and reports.
  • Communicate effectively with team members and clients.

Qualifications:

Experience:

  • Minimum 1–3 years of experience as an Executive Assistant, Virtual Assistant, or Administrative Officer.
  • Proven experience using Xero (certification is a plus).
  • Experience working with international clients (especially in Australia, the US, or the UK) is preferred.

Skills & Competencies:

  • Proficient in Xero, MS Office (Excel, Word, PowerPoint), and Google Workspace.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy in financial data handling.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently, handle multiple tasks, and meet deadlines.
  • Discreet, trustworthy, and professional in handling sensitive information.

Personality Fit:

  • Proactive, resourceful, and adaptable.
  • Strong analytical and problem-solving skills.
  • Positive attitude and strong work ethic.
  • Comfortable in a fast-paced office environment.

Work Schedule:

  • Full-time, office-based (Monday to Friday)

Compensation:

  • Competitive salary package (commensurate with experience)
  • Opportunities for career growth and professional training

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Health insurance
  • On-site parking
  • Paid training
  • Pay raise

Application Question(s):

  • Are you willing to work in Angeles City?
  • How soon can you start?
  • What's your expected monthly rate?

Education:

  • Bachelor's (Preferred)

Experience:

  • Virtual Assistant: 1 year (Required)
  • Xero: 1 year (Required)

Work Location: In person

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