Admin Virtual Assistant

2 weeks ago

Angeles P, Philippines Australian Outsource Desk Inc. Full time ₱40,000 - ₱60,000 per year

Admin Virtual Assistant (Xero Background)

Position Overview:

We are seeking a highly organized and detail-oriented Admin Virtual Assistant with proven experience using Xero accounting software. The ideal candidate will provide comprehensive administrative to senior management, ensuring smooth daily operations, efficient communication, and accurate financial reporting.

Key Responsibilities:

Executive & Administrative Support

  • Provide high-level administrative and executive assistance to clients.
  • Manage calendars, appointments, meetings, and travel arrangements.
  • Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
  • Handle confidential information with the utmost discretion and professionalism.
  • Act as a liaison between executives and internal/external stakeholders.

Bookkeeping & Xero Management:

  • Maintain and reconcile accounts using Xero accounting software.
  • Record and categorize financial transactions accurately and timely.

Operations & Coordination

  • Support daily business operations to ensure workflow efficiency.
  • Assist in preparing project performance reports and operational summaries.
  • Coordinate with internal departments and external partners to ensure timely completion of deliverables.
  • Maintain and organize digital filing systems, databases, and records.

Communication & Reporting

  • Draft, review, and manage professional communications (emails, memos, updates).
  • Prepare concise and informative executive-level reports and summaries.
  • Communicate effectively with team members, clients, and management.

Qualifications

Experience:

  • 1–3 years of experience as an Executive Assistant, Virtual Assistant, or Administrative Officer.
  • Proven experience using Xero
  • Experience working with international clients

Skills & Competencies:

  • Proficiency in Xero, MS Office (Excel, Word, PowerPoint), and Google Workspace.
  • Strong organizational, time-management, and multitasking skills.
  • Exceptional attention to detail and accuracy in financial data handling.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently while managing multiple priorities.
  • Professionalism, integrity, and discretion in handling sensitive information.

Personality Fit

  • Proactive, resourceful, and adaptable.
  • Strong analytical and problem-solving abilities.
  • Positive attitude and strong work ethic.
  • Comfortable working in a fast-paced and dynamic environment.

Work Schedule

  • Full-time, office-based (Monday to Friday)
  • Day Shift

Compensation & Benefits

  • Competitive salary package commensurate with experience.
  • Opportunities for career growth and professional training.

Job Types: Full-time, Permanent

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • On-site parking
  • Paid training
  • Pay raise

Application Question(s):

  • How soon can you start?
  • What's your expected monthly rate?
  • Are you willing to work in Angeles City?

Education:

  • Bachelor's (Required)

Experience:

  • Virtual Assistant : 1 year (Required)
  • Admin VA : 1 year (Required)

Language:

  • English (Required)

Work Location: In person

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