Executive Assistant with Parallegal Background

3 days ago

Angeles, Philippines Virtual Assist Full time

Executive Assistant with Parallegal Background - Portuguese Bilingual We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with a Paralegal background to provide high-level administrative and legal support to our executive team. This role requires exceptional multitasking abilities, strong communication skills in both English and Portuguese , and a deep understanding of legal documentation, scheduling, and executive operations. The ideal candidate will serve as a key partner in maintaining efficiency, managing sensitive information, and ensuring smooth coordination across all aspects of business and legal operations. Key Responsibilities Manage executive calendars, appointments, and travel arrangements, ensuring optimal scheduling and time management Handle confidential correspondence, including legal documents, client communications, and internal memos Prepare, review, and organize legal contracts, agreements, and case-related files Conduct legal research and compile findings into concise summaries or reports Maintain and update databases, case files, and document management systems Draft, proofread, and edit legal and business correspondence, presentations, and reports Act as the primary liaison between executives, clients, and partners—ensuring timely and professional communication in both English and Portuguese Coordinate meetings, prepare agendas, take minutes, and ensure follow‑up on action items Support business operations through project tracking, deadline management, and workflow optimization Assist in billing preparation, expense tracking, and other administrative financial tasks Anticipate executive needs and proactively resolve issues before they escalated Uphold confidentiality and handle sensitive information with the highest degree of professionalism Qualifications & Skills Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Paralegal Strong command of English and Portuguese (both written and verbal) Proficient in Google Workspace, Microsoft Office Suite, and document management tools Exceptional organizational, time‑management, and multitasking abilities Strong attention to detail and accuracy in all deliverables Excellent interpersonal and written communication skills Ability to work independently, prioritize effectively, and handle confidential matters discreetly Familiarity with legal terminology, procedures, and documentation Benefits Paid training Work from home #J-18808-Ljbffr

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