Executive Assistant

2 days ago

Angeles City, Central Luzon, Philippines ProSpace Solutions OPC Full time ₱250,000 - ₱500,000 per year

We are seeking a proactive and detail-oriented Virtual Assistant to support the Executive Assistant to the CIO by taking ownership of recurring administrative, reporting, and finance-related tasks. This role ensures smooth day-to-day

operations, timely reporting, and accurate financial administration, freeing up senior staff to focus on higher-value business priorities.

Key requirements Finance Administration

  • Reconcile and code credit card transactions within 48 hours of receipt, with previous month completed by the 5th.
  • Manage invoice approval follow-ups to prevent processing delays.
  • Maintain 100% accuracy in finance-related data entry and records.

Reporting & Documentation

  • Prepare, format, and distribute weekly and monthly reports on time.
  • Track reporting deadlines, proactively chasing inputs from stakeholders.
  • Maintain clear, auditable record-keeping for compliance and review.

Process & Admin Support

  • Take ownership of recurring admin processes (scheduling, reminders, data entry).
  • Act as first-line follow-up with stakeholders on routine queries, escalating only exceptions
  • Suggest and implement process improvements to streamline BAU work

Additional Delegated Support

  • Collate meeting notes, track action items, and send reminders.
  • Maintain organised shared drives/SharePoint/Teams folders.
  • Draft stakeholder updates and assist with routine communications.
  • Format slide decks for recurring meetings.
  • Support travel logistics and expense reconciliations.

Qualifications

  • Experience in a virtual assistant, finance admin, or operations support role.
  • Strong Excel and PowerPoint skills (report formatting, templates).
  • Excellent written and verbal communication skills.
  • Experience with finance systems and willingness to learn.
  • Strong organisational skills, accuracy, and reliability with minimal supervision

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    1 week ago

    Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines The Boss System Full time

    This is an independent contract role supporting a client-based setup. The Executive Assistant will provide high-level administrative support to executives, ensuring efficient day-to-day operations and coordination across various tasks and projects.Key Responsibilities:Manage executive schedules, appointments, and travel arrangements.Prepare and organize...

  • Executive Assistant

    3 days ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱600,000 - ₱1,200,000 per year

    About BrainboxBrainbox is different from every other BPO. It's not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of 'Always Be Kind' is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do...

  • Executive Assistant

    1 week ago

    Angeles City, Central Luzon, Philippines JOBS360 Full time ₱250,000 - ₱450,000 per year

    Roles and ResponsibilitiesProvide high-level executive support to managers, ensuring they stay aligned with strategic prioritiesManage schedules, meetings, communications, and travel with precisionRelay key messages and ensure follow-up on action items between stakeholdersHandle company credit card reconciliation and financial admin tasksCoordinate events,...

  • Executive Assistant

    7 days ago

    Angeles City, Central Luzon, Philippines Clark Outsourcing Full time ₱400,000 - ₱800,000 per year

    Position Title: Executive Assistant Work Set Up: Work From Home Schedule: 9:00 PM to 6:00 AM PH Time Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga Quick Rundown: We are seeking a highly organized and proactive Executive Assistant with strong operations management experience and demonstrated proficiency in AI...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Brainbox Full time ₱800,000 - ₱1,200,000 per year

    About BrainboxBrainbox is not your typical BPO. Our core value of "Always Be Kind" is at the heart of everything we do—shaping our policies, decisions, and daily interactions. Our management team in the Philippines is 100% Filipino, and we are committed to developing our people every step of the way. From continuous training to HMO coverage starting on day...

  • Executive Virtual Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Australian Outsource Desk Inc. Full time ₱250,000 - ₱500,000 per year

    Executive Virtual Assistant (Data Entry Focus, Office-Based)We are seeking a highly organized and detail-oriented Executive Virtual Assistant with strong data entry skills to join our growing team. This role will primarily focus on handling data entry and administrative support tasks while also assisting with executive-level responsibilities such as...

  • Executive Assistant/HR

    2 days ago

    Angeles City, Central Luzon, Philippines Global Eco Link Development Corporation Full time ₱900,000 - ₱1,200,000 per year

    Job description:This role includes providing multi-business support as an Executive Assistant to the President. The ideal candidate is proactive, detail-oriented, and skilled at managing several priorities concurrently while maintaining a high degree of confidentiality.Key Responsibilities:Provide multi-business support as the Executive Assistant to the...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Crimson Builders, Inc. Full time

    Position: Executive AssistantLocation: Angeles CityEmployment type: Full timeRESPONSIBILITIES-Manage calendar-Maintain employee files and ensure payroll documents are properly filed and updated-Encode and update actual costs and office expenses-Coordinate with the accounting or finance department to ensure data accuracy-Coordinate with suppliers and vendors...