Executive Assistant

2 weeks ago

Angeles City, Central Luzon, Philippines ProSpace Solutions OPC Full time ₱250,000 - ₱500,000 per year

We are seeking a proactive and detail-oriented Virtual Assistant to support the Executive Assistant to the CIO by taking ownership of recurring administrative, reporting, and finance-related tasks. This role ensures smooth day-to-day

operations, timely reporting, and accurate financial administration, freeing up senior staff to focus on higher-value business priorities.

Key requirements Finance Administration

  • Reconcile and code credit card transactions within 48 hours of receipt, with previous month completed by the 5th.
  • Manage invoice approval follow-ups to prevent processing delays.
  • Maintain 100% accuracy in finance-related data entry and records.

Reporting & Documentation

  • Prepare, format, and distribute weekly and monthly reports on time.
  • Track reporting deadlines, proactively chasing inputs from stakeholders.
  • Maintain clear, auditable record-keeping for compliance and review.

Process & Admin Support

  • Take ownership of recurring admin processes (scheduling, reminders, data entry).
  • Act as first-line follow-up with stakeholders on routine queries, escalating only exceptions
  • Suggest and implement process improvements to streamline BAU work

Additional Delegated Support

  • Collate meeting notes, track action items, and send reminders.
  • Maintain organised shared drives/SharePoint/Teams folders.
  • Draft stakeholder updates and assist with routine communications.
  • Format slide decks for recurring meetings.
  • Support travel logistics and expense reconciliations.

Qualifications

  • Experience in a virtual assistant, finance admin, or operations support role.
  • Strong Excel and PowerPoint skills (report formatting, templates).
  • Excellent written and verbal communication skills.
  • Experience with finance systems and willingness to learn.
  • Strong organisational skills, accuracy, and reliability with minimal supervision

  • executive assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Cloudstaff Full time ₱1,200,000 - ₱2,400,000 per year

    JOB DESCRIPTION FOR EXECUTIVE ASSISTANT (WITH UK TAX EXPERIENCE)As an Executive Assistant: You will serve as a critical support function to our financial advisors and senior executives by combining high-level administrative support with specialized financial services knowledge. Your day-to-day will involve managing schedules, coordinating client engagements,...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines ddc7422e-e3fe-4631-b14f-c7c4a9840e78 Full time ₱360,000 per year

    About the Role:As an executive assistant, support the licensee-in-charge in various aspects of achievement including compliance, growth and marketing, team member happiness, client retention and customer experience.Skills and Attributes:Keen eye to detailsTeam playerExcellent verbal and non-verbal communicationTime management and organizational skillsStrong...

  • Executive Assistant/HR

    1 week ago

    Angeles City, Central Luzon, Philippines Global Eco Link Development Corporation Full time ₱900,000 - ₱1,200,000 per year

    Job description:This role includes providing multi-business support as an Executive Assistant to the President. The ideal candidate is proactive, detail-oriented, and skilled at managing several priorities concurrently while maintaining a high degree of confidentiality.Key Responsibilities:Provide multi-business support as the Executive Assistant to the...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Urban Ridge Supplies Full time ₱25,000 - ₱35,000

    The role involves managing eBay, Gumtree, and Facebook Marketplace listings, with future responsibilities including email and travel booking support, requiring strong communication skills and a solid understanding of online platforms.Salary Range: 25, ,000Work Set-Up: Work onsite | Mon-Fri | 6am - 3pmBenefits:Leave Benefits: 5 Sick Leaves + 10 Vacation...

  • Executive Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Urban Ridge Supplies Full time ₱25,000 - ₱35,000

    The role involves managing eBay, Gumtree, and Facebook Marketplace listings, with future responsibilities including email and travel booking support, requiring strong communication skills and a solid understanding of online platforms.Salary Range: 25, ,000Work Set-Up: Work onsite | Mon-Fri | 6am - 3pmBenefits:Leave Benefits: 5 Sick Leaves + 10 Vacation...

  • Executive Assistant

    2 weeks ago

    Tarlac City, Central Luzon, Philippines CKAT ARCHITECTS + ENGINEERS Full time ₱300,000 - ₱600,000 per year

    Overview:We are seeking a highly organized and proactive Executive Assistant to support our executive team in a fast-paced architectural and construction environment. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities while maintaining confidentiality and...

  • Executive Assistant

    1 week ago

    Tarlac City, Central Luzon, Philippines Bayanilife Inc. Full time ₱1,200,000 - ₱2,400,000 per year

    About the role As an Executive Assistant at Bayanilife Inc., you will be responsible for providing high-level administrative and organisational support to the senior management team. This full-time role is based in our Tarlac, Central Luzon office. You will play a crucial part in ensuring the smooth running of our operations and contributing to the overall...

  • Account Executive

    1 week ago

    Angeles City, Central Luzon, Philippines Audacy, Inc. Full time $70,000 - $80,000

    OverviewJob Title: Account ExecutiveDepartment: SalesReporting To: VP, Director of SalesEmployment Type: Full-TimePay Transparency: $70,000 - $80,000 annual base salary plus unlimited commissionLocation: Ventura County, California or Central CAWork Arrangement: Remote (but must be located in Ventura County, CA or Central CA) The anticipated starting salary...

  • Account Executive

    1 week ago

    Angeles City, Central Luzon, Philippines Audacy, Inc. Full time $50,000 - $75,000

    OverviewJob Title: Account ExecutiveDepartment: SalesReporting To: General Sales ManagerEmployment Type: Full TimePay Transparency: $50,000 - $75,000 annual base salary plus unlimited commissionLocation: Los Angeles, CAWork Arrangement: On-SiteThe anticipated starting salary range for California-based individuals expressing interest in this position is...

  • HR Assistant

    2 weeks ago

    Angeles City, Central Luzon, Philippines Our Lady of Mt. Carmel Medical Center - Clark Full time ₱192,000 per year

    Monitor with day to day operations of the HR functions and dutiesProvide clerical and administrative support to Human Resources executivesCompile and update employee records (hard and soft copies)Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)Coordinate HR...