Accounts Payable Assistant

2 weeks ago

Makati City, National Capital Region, Philippines John Clements Consultants, Inc. Full time ₱900,000 - ₱1,200,000 per year
Key Responsibilities
  • Receive, scan, and route supplier invoices sent to the Makati office mailbox for processing.
  • Verify the completeness and accuracy of submitted invoices and supporting documents.
  • Coordinate with the Finance Shared Services (FSS) team to ensure timely invoice posting.
  • Return rejected invoices to suppliers for correction and ensure resubmission.
  • Validate that invoices have corresponding Goods Receipt (GR) or Service Entry (SE) records prior to posting; coordinate with the respective Purchase Order (PO) requestor when necessary.
  • Provide posting information and support for logistics-related invoices.
  • Prepare Emergency Payment Request forms as required.
  • Review and reconcile Accounts Payable-related General Ledger (GL) accounts.
  • Archive supplier invoices and coordinate document transfer to the warehouse.
  • Handle supplier inquiries, follow-ups, and reconcile account balances.
  • Support the Head of Finance, Senior Business Analyst, and Business Unit team with administrative and ad hoc tasks.
Qualifications
  • Bachelor's degree in Accountancy or a related field.
  • At least 1–2 years of relevant experience in Finance or Accounting, preferably in Accounts Payable.
  • Strong understanding of Accounts Payable processes, invoice validation, and tax-related transactions.
  • Proficient in Microsoft Excel (Advanced functions).
  • Experience using SAP or other ERP systems is an advantage.
  • Excellent attention to detail, accuracy, and organizational skills.
  • Strong communication and interpersonal skills, with the ability to maintain positive relationships with vendors and internal stakeholders.
  • Able to work independently, manage priorities effectively, and deliver results with minimal supervision.

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