Accounts Payable Specialist
2 weeks ago
Position Summary
This position is responsible for performing various accounts payable (AP) related tasks with a focus on invoice processing. It is also responsible for adhering to our AP guidelines to ensuring accuracy, efficiency, and timely payment to vendors.
Duties & Responsibilities
The duties and responsibilities of the Accounts Payable Specialist are listed below and should be considered non-exhaustive:
Manage the end-to-end process of an invoice life cycle, reviewing invoices for accuracy, completeness, while adhering to company policies and procedures.
Verify purchase orders, contracts, and other supporting documents to ensure proper coding and invoice approval.
Resolve invoice discrepancies and issues in a timely manner by collaborating with internal departments and vendors.
Reconcile vendor statements, resolve outstanding balances, and maintain strong vendor relationships.
Perform data entry tasks accurately and maintain up-to-date and organized records in SAP.
Assist with month-end and year-end closing activities related to accounts payable.
Prepare and distribute various reports related to accounts payable to support management decision-making.
Assist with customer inquiries and guide employees through the Concur expense report submission process, ensuring accuracy and policy compliance.
Audit and correct expense reports in Concur, verifying receipts and expense coding to maintain financial integrity and compliance.
Manage build effective partnerships with cross functional stakeholders.
Assist team with gathering support for all audits, including pulling documentation.
Assist in ad-hoc duties and other administrative tasks, as required
Minimum Qualification
Functional Competencies
Understand and use math concepts and demonstrate the interpretation of technical information presented in mathematical or diagram form
Can independently resolve complex problems for which no clear precedent exists within the current system
Ability to convey concise, comprehensive, and accurate findings on matters of a complex nature-based on professional knowledge and judgment
Ability to prioritize and multi-task in a past-faced environment while remaining organized with keen attention to details
Excellent analytical, interpersonal, and communication skills, both written and oral
Ability to meet deadlines while maintaining the accuracy of required outputs
High level of customer focus, self-directed, and can work with minimal supervision
Education & Work Background
Bachelor's degree in accounting, business management, financial management, accounting technology or related field
Minimum of 2 to 3 years of work experience handling end-to-end accounts payable process for a global industry
Previous work experience in Netsuite, ERP, CSM, and T&E systems, preferably in SAP S4/Hana, Fresh Desk/JIRA and Concur
Outstanding verbal and written communication skills with proven ability to communicate effectively and proactively with internal and external customers, all management levels, team members and co-workers
Proficiency in using Microsoft Excel (i.e. VLOOKUP, Pivot table, Charts, and Graphs, etc.)
Willing to work in night shift and amenable to work on holidays, weekend, and shifting schedule
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