Accounts Payable Assistant

4 days ago

Mandaluyong City, National Capital Region, Philippines Manila Hearing Aid Center, Inc Full time ₱400,000 - ₱600,000 per year

The Accounts Payable Assistant plays a crucial role in managing and processing all incoming invoices and payments, ensuring that the company meets its financial obligations accurately and on time. This position supports efficient financial operations by maintaining accurate records, reconciling transactions, and fostering positive vendor relationships.

Key Responsibilities:

1. Invoice Processing:

  • Review and verify vendor invoices for accuracy, completeness, and compliance with company policies.
  • Accurately enter invoices into the accounting system for timely processing.

2. Payment Processing:

  • Schedule and execute payments, ensuring disbursements are made within established timelines.
  • Coordinate payment runs and prioritize payments based on due dates and company policies.

3. Expense Coding:

  • Assign appropriate general ledger codes to invoices and expense reports, ensuring precise bookkeeping.
  • Collaborate with internal departments to resolve coding discrepancies.

4. Reconciliation:

  • Reconcile accounts payable transactions, identifying and resolving discrepancies.
  • Coordinate with vendors and internal departments to resolve billing issues promptly.

5. Vendor Communication:

  • Maintain positive vendor relationships by addressing payment inquiries, discrepancies, and general questions.
  • Provide timely updates on payment status and resolve disputes efficiently.

6. Record Maintenance:

  • Organize and maintain detailed records of all accounts payable transactions, including invoices, payment records, and supporting documents.
  • Ensure all documentation is readily accessible for auditing and reporting purposes.

7. Audit Support:

  • Assist in internal and external audits by providing required documentation and clarifications on accounts payable transactions.
  • Ensure all financial records comply with auditing standards.

8. Compliance and Risk Management:

  • Ensure adherence to company policies, procedures, and relevant financial regulations.
  • Safeguard sensitive financial data and maintain confidentiality.

9. Process Improvement:

  • Continuously evaluate the accounts payable workflow to identify inefficiencies and suggest improvements.
  • Implement best practices to enhance accuracy and streamline processes.

Qualifications:

  • Bachelor's degree in Accounting, Finance, or a related field is preferred.
  • Proven experience in accounts payable or a similar finance role.
  • Proficiency in accounting software and Microsoft Office Suite, especially Excel.
  • Strong attention to detail, organizational, and communication skills.
  • Ability to work under pressure and meet tight deadlines.

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