Executive Operator

Founder's Executive Operator (Remote, PH-Based)

Full-Time | Monday–Friday | 9 AM–5 PM EST

You're not here to take tasks off my plate. You're here to buy back my time so I can focus on growing the business, building relationships, and executing at the highest level.

This role sits at the center of everything: projects, content, communication, and accountability. You'll work directly with me — the founder — to keep operations smooth, priorities clear, and deliverables moving. I don't want to tell you what to do. I want you to figure out how to get it done and keep me out of it.

If you're a clear thinker, excellent communicator, and brutally organized, we should talk.

What You'll Own

Calendar & Communication Control

• Own my calendar: schedule meetings, block focus time, and protect my energy
• Draft and send emails when needed, manage inbox flow and follow-ups
• Run point on logistics, reminders, and prep so nothing gets dropped

Project Execution & Accountability

• Keep projects moving — internal and client-facing — from kickoff to delivery
• Track deadlines, hold others accountable, and make sure the ball never drops
• Anticipate what needs to happen next and surface only what I need to approve

Content & Marketing Support

• Coordinate timelines for content shoots, editors, and social media publishing
• Keep the content calendar clean, updated, and on pace
• Organize creative assets and flag what's missing or off-brand
• Prepare logistics and documents before production days or campaigns

Client Operations

• Send onboarding materials, meeting links, follow-up emails
• Keep dashboards, folders, and checklists organized and accessible
• Ensure deliverables are tracked and nothing gets lost in email threads
• Liaise with contractors and clients to keep communication smooth

Systems & SOPs (Camcorder Method)

• Watch my Looms or recorded walkthroughs and turn them into repeatable processes
• Build SOPs, own the outcomes, and keep me out of recurring tasks
• Continuously improve workflows, eliminate bottlenecks, and find better ways to execute

What I'm Looking For

• You've worked 3+ years as an Executive Assistant, Project Coordinator, or Ops Associate
• You write and speak English with near-native fluency — I shouldn't have to edit your writing
• You can take a vague idea and turn it into a structured execution plan
• You're detail-obsessed but don't get stuck — you finish
• You know how to manage Trello, Google Drive, Zoom, Slack, and Google Workspace
• You work best when you own the result, not just the task
• You're reliable, fast, and calm under pressure
• You're available full-time during U.S. hours: 9 AM–5 PM EST (9 PM–5 AM PHT)

Bonus (Not Required, but Nice)

• You've supported a solo founder or CEO before
• You've worked in a content-heavy or agency-style business
• You've managed creative freelancers, client ops, or sales pipelines
• You're confident pushing back, prioritizing, and managing expectations

How You'll Be Rewarded

This role isn't about completing checklists — it's about owning outcomes that save me time and drive the business forward.

If you consistently solve problems, stay ahead of priorities, and keep me out of the weeds, you'll be rewarded with:

• A top-tier salary for a PH-based operator
• Performance-based bonuses tied to speed, accuracy, and time savings
• Long-term stability and growth into an Operations Lead or Chief of Staff role

How to Apply

Message the following tome with the subject line:

Founder's Executive Operator – [Your Name]

Include:

• Your resume (PDF)
• A 1–2 minute Loom or video telling me why you're the one
• Your expected monthly salary in PHP
• Your available start date

Job Type: Full-time

Pay: Php1,120, Php1,792,000.00 per year

Work Location: Remote