Executive Assistant

3 days ago

Work from Home, Philippines Local Door Coupons Full time ₱40,000 - ₱60,000 per year

Job Title: Virtual Assistant to the Global Ops Director

Reports To: DGO

Location: Remote

Schedule: Monday – Friday, 8:30 AM – 5:30 PM EST (1-hour unpaid lunch break)

Hours/Week: 40

Compensation: $8–$10/hour (commensurate with experience)

Position Overview

The Virtual Assistant to the DGO is a high-performing administrative partner responsible for supporting the DGO in daily operations, strategic coordination, and executive-level administrative tasks. It focuses more heavily on administrative efficiency, high-level Excel work, document preparation, scheduling, and coordination across multiple departments. The ideal candidate is a proactive, highly organized problem-solver with advanced Excel proficiency who thrives in a fast-paced, remote environment. They will ensure the DGO's time is spent on strategic priorities by managing day-to-day operational details and streamlining workflows.

Key Responsibilities

1. Executive & Administrative Support

● Schedule meetings and coordinate logistics for internal and external calls.

● Prepare and format reports, presentations, and documents, leveraging advanced

Excel skills for data tracking, analysis, and visualization.

● Screen, prioritize, and respond to emails on behalf of the DGO, ensuring timely

follow-ups.

● Maintain organized digital files to ensure easy access to reference materials and

records.

  1. Operational & Reporting Assistance

    ● Assist with creating, maintaining, and improving trackers and operational reports.

    ● Support data consolidation and analysis to inform executive decision-making.

    ● Track action items from meetings and ensure timely completion across multiple

    departments.

  2. Project Coordination

    ● Support the DGO in overseeing special projects, ensuring timelines, deliverables,

    and communications are on track.

    ● High-level ClickUp Proficiency to track project milestones.

    Liaise between the DGO and department heads to ensure clarity on action items

    and deadlines.

  3. Communication & Documentation

    ● Draft, proofread, and format internal memos, SOPs, reports, and executive

    summaries.

    ● Prepare meeting agendas, take detailed notes, and distribute follow-up

    documentation as needed.

    ● Maintain confidentiality and handle sensitive information with discretion.

Qualifications

Experience

● 3+ years in an executive assistant, operations support, or administrative

role—preferably in a remote setting.

● Proven experience producing executive-ready reports and presentations.

● Experience coordinating cross-departmental initiatives and tracking deliverables.

Skills

● Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, charts,

and conditional formatting).

● Strong command of Google Workspace (Docs, Sheets, Slides), project

management tools (Clickup), and communication platforms (Telegram, Zoom).

● Excellent written and verbal communication skills.

Exceptional organizational skills and attention to detail.

Attributes

● Proactive, resourceful, and solutions-oriented.

● Able to prioritize and manage multiple tasks under tight deadlines.

● Maintains professionalism and confidentiality at all times.

● Strong problem-solving ability with minimal supervision required.

Job Type: Full-time

Pay: Php Php600.00 per hour

Benefits:

  • Work from home

Work Location: Remote

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