Accounting Administration

Do you want to join to a global biotechnology company? In BioSystems we design, develop, produce, and market analytical solutions for 5 areas of biotechnology:

• Clinical Analysis
• Veterinary Analysis
• Food & Beverage Analysis
• Agricultural Analysis
• Bioprocesses Analysis

With 18 BioSystems companies and more than 750 people around the world we aim to hire friendly, respectful, inspiring people. Our main office in the Philippines is at E. Rodriguez Sr. Ave, Brgy. Immaculate Conception, Quezon City, 1111 Metro Manila.

As an Accounting Administrator
you will be responsible for managing and supporting the company's financial and accounting operations. The role includes processing invoices, maintaining accurate financial records, assisting with budget preparation, and ensuring compliance with accounting procedures and policies.

A day in the life of an Accounting Administrator

• Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
• Managing and ensure accuracy of inventory of assets and supplies.
• Coordinating between sales, customer care and accounting regarding issues on sales order, purchase order vs supplier invoice and accounting entries on new transactions.
• Daily coordination with Accounting Asst. – Collections on AR status of clients with Sales Orders.
• Coordinates and arranges delivery/shipment of orders with riders and courier services.
• Ensures delivery/shipments are released within TAT and limits (especially on perishable products) as per established policy.
• Monitor expiring inventory and send out near expiry reports to Sales and Country Manager for approval on promotional prices or promo schemes to dispose items prior to expiry.
• Coordinate expired inventory with Accounting Manager and Logistics Asst – Warehouse for disposal of expired ítems.
• Perform routine monitoring of inventory of office supplies, initiate inventory count and submit monthly PO to Accounting & Admin Manager replenish office supplies.
• Initiate Inventory Count and coordinate Reconciliation with Accounting Asst – SL & Compliance to recommend AJE to Accounting & Admin Manager. Reconcilied Inventory count to be coordinated with Product Specialist to be considered in their next PO to International Suppliers.
• Coordinate with Customers and regularly update Open PO. Advise Product Specialist on updated PO to be considered in the next PO to International Suppliers.
• Receive shipments and ensure both quality and quantity. Any damaged shipments or lack of quantity received should be coordinated with the Admin Executive for coordination with the supplier.
• Conduct safety procedures for outbound shipment (packaging and/or refrigeration)
• Ensure that the packages are ready for delivery by packing them in a safe manner.
• Creation of Sales Invoices and Delivery Receipt, transmittal slips for both collection receipts and other documents
• Records received shipment (Landed Cost/Goods Receipt)
• Ensures requests for inventory transfers to satellite offices are issued on a timely manner and coordinates on items requested but not available to update list of pending requests.
• Attending to walk-in clients and answer their queries or forward them to the right personnel

Required Skills

• Experience in Sales Administration
• Degree (Bachelor) Business Administration
• Motivated, open and communicative person
• Independent, structured and has a precise way of working
• Good communication skills
• Fluency in English language

What we offer

• Flexible schedule
• Location: NCR (Manila)
• Immediate start
• Fresh, dynamic and confidence environment
• Temporary 6-month contract to cover a leave of absence