Administrative Coordinator
4 days ago
Administrative Coordinator
van den Boom & Associates
Remote | Metro Manila
Full Time
van den Boom & Associates is a US-based accounting and finance services firm. We specialize in supporting life science companies primarily in the roles of part-time accounting, finance, and operational support. We are seeking a highly organized, detailed-oriented Administrative Coordinator to join our team.
Check out our website to learn more:
ABOUT THE ROLE
The primary responsibility of this role is to perform accurate and timely data entry for our resource management function. This role will provide administrative support by ensuring schedules and records are properly maintained for our client service team.
WORK SCHEDULE: US PST hours.
POSITION TYPE: Full-time, Night Shift 7:30am – 4:30pm US PST
WORK ARRANGEMENT:Remote
ROLE RESPONSIBILITIES
Perform accurate and timely data entry across various resource management systems
Provide administrative support to the Operations team, ensuring schedules, files, and records are properly maintained
Prepare, update, and review reports, trackers, and documents as assigned
Monitor email requests, follow up on action items, and escalate issues when appropriate
Communicate clearly with U.S.-based team members to support day-to-day operations
Handle sensitive information with professionalism and confidentiality
PREFERRED SUPERPOWERS
Bachelor's degree in business administration, operations, accounting, or related field preferred
Previous experience in administrative support and data entry required
Experience working in a professional services or accounting/finance environment preferred
Strong organizational and time-management skills, with the ability to manage multiple priorities
Excellent communication and writing skills
Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required
Tech-savvy, detail-oriented, and comfortable learning new systems quickly
Self-directed, able to work with minimal supervision, and proactive in problem-solving
Asana experience a plus
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