Administrative Coordinator

4 days ago

Manila, National Capital Region, Philippines van den Boom & Associates Full time ₱300,000 - ₱450,000 per year

Administrative Coordinator

van den Boom & Associates

Remote | Metro Manila

Full Time

van den Boom & Associates is a US-based accounting and finance services firm. We specialize in supporting life science companies primarily in the roles of part-time accounting, finance, and operational support. We are seeking a highly organized, detailed-oriented Administrative Coordinator to join our team.

Check out our website to learn more:

ABOUT THE ROLE

The primary responsibility of this role is to perform accurate and timely data entry for our resource management function. This role will provide administrative support by ensuring schedules and records are properly maintained for our client service team.

WORK SCHEDULE: US PST hours.  

POSITION TYPE: Full-time, Night Shift 7:30am – 4:30pm US PST 

WORK ARRANGEMENT:Remote

ROLE RESPONSIBILITIES

  • Perform accurate and timely data entry across various resource management systems

  • Provide administrative support to the Operations team, ensuring schedules, files, and records are properly maintained

  • Prepare, update, and review reports, trackers, and documents as assigned

  • Monitor email requests, follow up on action items, and escalate issues when appropriate

  • Communicate clearly with U.S.-based team members to support day-to-day operations

  • Handle sensitive information with professionalism and confidentiality

PREFERRED SUPERPOWERS

  • Bachelor's degree in business administration, operations, accounting, or related field preferred

  • Previous experience in administrative support and data entry required

  • Experience working in a professional services or accounting/finance environment preferred

  • Strong organizational and time-management skills, with the ability to manage multiple priorities

  • Excellent communication and writing skills

  • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) required

  • Tech-savvy, detail-oriented, and comfortable learning new systems quickly

  • Self-directed, able to work with minimal supervision, and proactive in problem-solving

  • Asana experience a plus

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