Accounts Payable Administrator

2 days ago

Manila, National Capital Region, Philippines Training Resources Group, Inc. Full time ₱80,000 - ₱120,000 per year

Grow your career with Australia's largest training resources provider

  • Work From Home
  • Be part of a dynamic & successful team
  • Great career progression in a rapidly expanding company
  • Enjoy the convenience of Australian hours – no night shift and weekend work

About Us

Training Resources Group develops and provides Vocational Education & Training (VET) learning resources to the Australian VET sector. As the market leader in providing these resources in Australia, we focus on creating an exceptional experience for our clients through high-quality products, exceptional customer service, and support.

Key Responsibilities

The Accounts Payable Administrator will handle the following accounts payable functions and responsibilities for 3 AU companies and 1 PH company:

  • Managing invoices, verifying their accuracy, and ensuring timely payment to vendors.

  • Receive and review payment requests and supporting documents from other departments including: (i) matching of documents against invoices and approvals; (ii) audit of credibility of supporting documents (tax invoices for AU and SI or SOA for PH)

  • Ensure completeness of documents and business details of new suppliers endorsed by requestors
  • Create Vendor contacts in Xero and maintain supplier Masterfile
  • Ensure timely recording and creation/settlement of Bills in Xero
  • Upload and endorse online payments for authorization
  • Extract remittance reports and prepare form 2307 (for PH) for provision to requestors/suppliers
  • Ensure that an acceptable official receipt/SI (for PH)/ tax invoice (for AU) is received for each payment
  • Extract and upload invoices for automatically paid expenses/subscriptions
  • Preparing tax returns (VAT and EWT) in compliance with tax laws and regulations.
  • Participating in audits and other financial reviews to provide documentation and support to auditors.
  • Archive all documents, digital and physical (for PH), and data back-up
  • Prepare short-term disbursement projection for cash flow budgeting
  • Prepare and monitor aging report for payables
  • Ad hoc payable and data management activities
Requirements

Qualifications

  • 1-2 years relevant experience in Accounts Payable
  • Graduate of BS Accountancy / BS Management Accounting / BS Financial Management

Skillset needed:

MUST-Have:

  • Bookkeeping experience especially Bills recording
  • Accounts Reconciliation and analysis
  • Experience in processing payments

  • Navigating Bank systems for payment processing and controls

  • Accounts Payable / Billing experience

  • Intermediate Excel skills

  • Knowledge of Collaboration systems

  • Microsoft Office 365

  • Sharepoint
  • One Drive
  • Experience in Vendor and payments management
  • Organization of accounting files and documents

Preferred to have:

  • XERO experience

  • Taxation (knowledge in ITR / tax returns filing)

  • Experience in Monitoring Cashflow in-terms of payables (ensuring no unpaid bills)

Optional:

  • ZOHO experience
  • Google workspace
  • Experience dealing with / talking with banks
Benefits

WHAT'S IN IT FOR YOU?

  • Work From Home
  • No night shifts & weekend work
  • Fast career growth & development with our internal promotion
  • Dental and optical benefits
  • PHP 100,000 medical coverage for 2 dependents
  • Snacks & meals provided in the pantry
  • Enjoy more vacation leave Get 10 days in year 1, 15 days leave in year 2, and 20 days in year 3 and thereafter
  • Subsidies for gym membership, internet and vaccination
  • Virtual games, events and lunches out

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