Full-Time Property Management Administrative Assistant VA

2 weeks ago

Work from Home, Philippines AgentSync Full time ₱360,000 - ₱480,000 per year

Job Title: Full-Time Property Management Administrative Assistant VA

Location: Remote

Schedule: Monday to Friday, 8:00 AM - 4:00 PM AWST

Rate: 900 AUD/mo. (paid bi-monthly)

Overview:

We are seeking a driven, adaptable, and detail-oriented Property Management Administrative Assistant VA to support our property management team. The ideal candidate will be eager to learn, able to manage changing priorities, and confident in performing a variety of administrative and property management support tasks.

Key Responsibilities:

  • Complete and manage tasks in Trello, including drafting and sending lease agreements and following up on overdue ones
  • Perform rental reference checks via phone
  • Manage the common inbox, including forwarding building notices to tenants and invoices to the invoice automation system in PropertyTree
  • Update Property Condition Reports (PCRs) with final inspection comments
  • Conduct market analyses for rent reviews
  • Draft property advertisements for rental listings
  • Enter data accurately into PropertyTree
  • Draft key receipts for new tenant handovers
  • Provide coverage for team members on leave or RDO, including managing emails and processing tenant applications
  • Ensure all tasks are completed in line with company standards and timelines

Qualifications:

  • Strong adaptability to shifting priorities
  • Eager to learn and committed to delivering quality work
  • Understanding of rental processes, including lease agreements and PCRs
  • Excellent communication and organizational skills
  • Ability to work independently while following established procedures
  • Strong attention to detail and accuracy

The candidate must be proficient in the following tools:

  • PropertyTree
  • Trello
  • DocuSign
  • REIWA
  • Cotality (RP Data)
  • InspectRealEstate
  • REX Software
  • ReportsOnline
  • Joyform
  • Outlook

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