Full-Time HR Administrative Specialist
5 days ago
Admin Professional (Remote)
Department: Operations & Administration
Reports to: OBM (interim), transitioning to Delivery & Operations Manager
Location: Remote | Full-time
Schedule: 40 hours/week Mondays through Fridays 9am-6pm Sydney time
Rate: 900 AUD/mo
At AgentSync, we believe operational clarity is a form of care. Our Admin Professional is the quiet force behind the scenes—keeping our people processes humming, our data clean, and our team supported with empathy and precision. If you thrive on structure, love a good checklist, and find joy in making things run smoothly for others, this role was designed with you in mind.
As our Admin Professional, you'll be the connective tissue between our people, platforms, and processes. You'll support the full lifecycle of our staff partners and clients—from onboarding to offboarding, ticket handling to timesheet scrubbing—ensuring every touchpoint feels thoughtful, accurate, and human.
This isn't just admin—it's operational care work. And it's foundational to how we scale with integrity.
What You'll Own
People Support & Lifecycle Coordination
- Facilitate onboarding and offboarding for staff partners and clients via the admin back-end.
- Maintain key people records (birthdays, milestones, anniversaries) and coordinate recognition moments with their respective managers
- Respond to support tickets with empathy, accuracy, and appropriate escalation when needed
Payroll & Data Hygiene
- Scrub Hubstaff timesheets weekly and document unworked/additional hours for payroll and invoicing
- Maintain staff partner pay sheets and support Finance with accurate, timely payout data
- Populate weekly and monthly KPI dashboards with clean, reliable inputs
CRM & Process Stewardship
- Keep our CRM ecosystem tidy—adding/removing/updating staff, clients, and contracts weekly
- Document and update admin processes in our knowledge base
- Ensure all records are audit-ready, accessible, and aligned with compliance standards
Cross-Functional Support
- Provide admin and data support to our VA Managers and Client Manager and the broader delivery team
- Collaborate on process improvements that make life easier for everyone
What You Bring:
- Strong organisational and data management skills—you love a spic and span team sharedrive)
- Stellar degree of accountability and reliability. (You will be among our support pillars)
- High attention to detail, especially in recurring tasks like timesheet validation
- Clear, kind communication—whether you're writing a ticket reply or updating a teammate. 2+ years in non-voice customer service work is preferred.
- Expertise with tools like Hubstaff, GoHighLevel, Notion, , Zoho Desk, and Google Workspace.
- A calm, people-first presence
- A learning mindset—you're not afraid of new systems or evolving processes
This role is designed to grow with you. Within 6-12 months, you'll have the opportunity to step into a lead-level scope—owning the admin function end-to-end, stewarding our data governance practices, and contributing to people-first operational strategy.
If you're the kind of person who finds joy in making things work better—for people, not just processes—we'd love to meet you
-
Full time Administrative Assistant
5 days ago
Work from Home, Philippines Gotham, LLC Full time ₱368,400 per yearSince 1989, Gotham has specialized in strategic marketing designed to help manufacturing companies stimulate sales in existing markets while establishing a presence in new ones.Gotham is in Hickory, North Carolina, and serves manufacturing clients throughout the US and worldwide. Remote Administrative Assistant for US-based B2B Advertising Agency...
-
HR Operations Specialist
1 week ago
Work from Home, Philippines The Outsourcing Partners Full time ₱30,000 - ₱60,000 per yearThis is a remote position.Your Role:As an HR Operations Specialist on a Part Time basis, you will help ensure a positive employment experience for our internal team of employees. You will act as the first point of contact for HR questions. You will support the HR Manager in maintaining employee-related data and processes across the entire employee lifecycle....
-
HR Standards and Performance Specialist
1 week ago
Work from Home, Philippines Dermadry Laboratories Inc Full time ₱400,000 - ₱700,000 per yearJob Title: HR Standards and Performance SpecialistJoin the Dermadry TeamDermadry Laboratories Inc. is a Montreal-based medical manufacturing company specializing in treating hyperhidrosis with tap water iontophoresis. Our mission is to help individuals regain their confidence and improve their quality of life. With our innovative iontophoresis device, we...
-
Full-Time Software Quality Assurance Specialist
2 weeks ago
Work from Home, Philippines OVA Virtual Full time ₱480,000 - ₱500,000 per yearWe are looking for an experienced full-time Quality Assurance Specialist for a health and wellness company based in the US that focuses on providing supplements to address gut health and mental wellness.Permanent WFH setup$5.50 USD per hour40 Hours per Week – Monday through Friday from 9:00 AM - 6:00 PM PSTAPPLICATIONS WILL ONLY BE ENTERTAINED IN THE LINK...
-
Work from Home, Philippines OVA Virtual Full time ₱1,026,000 per yearWe are seeking a highly experienced Senior Marketing Operations Specialist to join a boutique B2B marketing agency that partners with entrepreneurial tech sector firms.Permanent WFH setup$8.00 USD per hour40 Hours per Week – Monday – Friday, EST core hours with flexibility for client meetingsAPPLICATIONS WILL ONLY BE ENTERTAINED IN THE LINK PROVIDED.If...
-
Marketing and Admin Support Specialist
2 weeks ago
Work from Home, Philippines Free Your Time Now, Inc Full time ₱250,000 - ₱600,000 per year1 JOB OVERVIEWWe are seeking a highly organised and proactive Marketing and Admin Support Specialist to provide reliable and consistent assistance across executive administration, sales support, and marketing functions. This is a full-time remote role (40 hours per week, Monday–Friday) requiring strong attention to detail, excellent communication skills,...
-
Full-time Marketing
2 weeks ago
Work from Home, Philippines AgentSync Full time ₱360,000 - ₱480,000 per yearRole: Full-time Marketing & Property Administration AssistantLocation: RemoteSchedule: Monday-Friday, 8:00 AM - 5:00 PM Sydney TimeRate: 900 AUD/mo (paid bi-monthly) Overview: We are seeking a proactive and detail-oriented Marketing & Property Administration Assistant to support our real estate operations. This role combines marketing, research, and...
-
Recruiter - Full Time
7 days ago
Work from Home, Philippines WeGrow VA LLC Full time ₱432,000 - ₱480,000 per yearWe are seeking a dedicated and passionate recruiter to join our team. As a recruiter you will be instrumental in driving our company's success by sourcing, evaluating, and securing top-tier talent.*Responsibilities*Develop and implement effective recruiting strategies to attract a diverse pool of qualified and capable talent for the organization.Work closely...
-
Remote HR Admin
7 days ago
Work from Home, Philippines Al Tannan Full time ₱300,000 - ₱450,000 per yearRole DescriptionThe Remote HR Admin is responsible for providing full administrative support to the onshore HR team. This role focuses primarily on HR administrative tasks such as attendance validation, employee record management, and HR data reporting. The ideal candidate is detail-oriented, organized, and skilled in Excel and Canva, ensuring accurate...
-
Work from Home, Philippines AgentSync Full time ₱39,000 - ₱1,500,000 per yearRole: Full-time Real Estate Administrative Assistant VALocation: RemoteSchedule: Monday - Friday at 8:00 AM - 5 PM AESTRate: 900 AUD/mo Overview: We are seeking a highly organized Real Estate Administrative Assistant to support our real estate operations. The ideal candidate will be professional, punctual, and friendly, with excellent written and verbal...
