Executive Assistant

2 weeks ago

Work from Home, Philippines Canah Resource Partners Inc. Full time ₱100,000 - ₱150,000 per year

Position: Executive Assistant

Supports: Business Owner, President/CEO and additional 4 managers

Work Location: Remote, Must reside in Metro Manila or Davao City

*May be required to report onsite occasionally

Schedule: US Hours, Night shift, Overtime

Primary Job Duties/Responsibilities:

  • Responsible for managing complex scheduling, logistics, strategic communication, and providing project and administrative support.
  • Efficiently prioritize appointments, meetings, and limited travel arrangements, including coordinating travel, transportation, meal reservations, and preparing itineraries.
  • Support the executive by tracking project timelines, coordinating with stakeholders, and maintaining progress reports.
  • Draft memos, correspondence, and reports, ensuring clarity and professionalism in all written and verbal communication.
  • Prepare and edit correspondence, communications, and presentations as needed.
  • Conduct research and compile data for reports.
  • Assist with special projects as assigned.
  • Maintain confidentiality of sensitive information.
  • Collect and maintain files, as well as comprehensive and accurate records.
  • Provide administrative support, including typing, spreadsheet creation, faxing, and maintaining filing systems and contacts database.

Job Specifications (Experiences & Skills):

  • Proficient user of Google Workspace and Microsoft Office Suite.
  • Three (3) years relevant experience coordinating logistics, managing timely deliverables, and handling multiple priorities simultaneously.
  • Excellent communication skills, both oral and written, with the ability to build positive working relationships.
  • Ability to interact effectively with owners or senior management of small businesses, as well as administrative staff.
  • Adaptable to changes and unafraid of challenges.
  • Ability to multitask and prioritize tasks.
  • Comfortable working remotely and managing time effectively.
  • Strong organizational, problem-solving, attention to detail, and time-management skills.
  • Ability to balance the importance of discretion, diplomacy, and tact in sensitive situations while maintaining a good sense of humor.
  • Proactive approach in anticipating challenges and finding solutions.
  • Effective communicator with a strong command of the English language, both written and verbal.
  • Organizational prowess demonstrated by creating order and efficiency.
  • Competency with scheduling management systems and email systems administration.
  • Ability to navigate a high-pressure, fast-paced environment, handle confidential information, and coordinate seamlessly with a broad set of stakeholders.
  • Strong team collaboration skills and ability to effectively manage-up as needed to help efforts move forward.

Job Type: Full-time

Pay: Php100, Php150,000.00 per month

Education:

  • Bachelor's (Required)

Work Location: Remote

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