Virtual Business Administrator

22 hours ago

Work from Home, Philippines Powersource Electrical Full time ₱564,000 - ₱840,000 per year

Virtual Business Administrator

Location: Remote

Salary: ₱47,000 – ₱70,000 PHP per month (full-time, depending on experience)

Hours: 40 hours per week (must overlap with UK business hours)

About Us

PowerSource is a growing electrical and construction services company based in Edinburgh, UK. We manage residential and commercial projects, from tenders and quoting to client delivery. To support our next stage of growth, we're implementing ServiceM8 to streamline operations and we're hiring a proactive Virtual Business Administrator from the Philippines to take charge of business systems, finance, and administration.

The Role

This is not a basic VA role. You'll play a key part in the business, helping to implement and manage ServiceM8, keep financial systems in order, support marketing, and ensure operations run smoothly. We need someone who is highly organised, detail-oriented, and proactive — a professional who can take ownership of processes and help the business scale.

Responsibilities

  • ServiceM8 Implementation & Management
  • Learn and roll out ServiceM8 for quoting, scheduling, invoicing, and client communication.
  • Set up and manage workflows within ServiceM8.
  • Support integration with Xero and other business tools.
  • Finance & Administration
  • Manage invoices, bills, and reconciliations in Xero.
  • Track payments and follow up with clients.
  • Maintain accurate financial records and reporting.
  • Systems & Processes
  • Organise digital files (Google Drive).
  • Maintain and improve task management workflows (ClickUp).
  • Support reporting, project tracking, and business process improvements.
  • Marketing & Business Support
  • Assist with website updates and social media content.
  • Help with Google Ads and online marketing campaigns.
  • Prepare tenders, quotes, and project revisions.
  • Liaise with clients and suppliers when needed.

Requirements

Experience in business administration, operations, or VA roles (mid-level).

  • Strong organisational and problem-solving skills.
  • Ability to learn and master ServiceM8 (training will be provided).
  • Proficiency in:
  • Xero (or other accounting software)
  • Google Suite (Docs, Sheets, Drive)
  • Project/task management tools
  • Excellent written and spoken English.
  • Marketing or social media management experience is an advantage.

Benefits

  • Competitive salary: ₱47,000 – ₱70,000 PHP/month (depending on experience).
  • Long-term, stable, full-time remote role.
  • Training and support for ServiceM8 and other systems.
  • Opportunity to grow with a UK-based business.

Job Types: Full-time, Part-time

Pay: Php47, Php70,000.00 per month

Expected hours: 40 per week

Application Question(s):

  • Explain why you would be a good fit for this role.

Education:

  • Senior High School (Required)

Work Location: Remote

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