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US HR Admin Coordinator

2 weeks ago

Makati City, National Capital Region, Philippines SYSGEN RPO Full time $40,000 - $80,000 per year

US HR Admin Coordinator (Onsite with Remote Flexibility)

Schedule:
Monday–Friday, US Hours (graveyard schedule)

Location:
Makati, Valero

Reports to:
VP, Human Resources (U.S.-based)

Position Summary:

We are looking for a proactive and detail-oriented US HR Admin Coordinator to provide hands-on support for our US-based HR operations. This role is critical in ensuring compliance, process accuracy, and employee experience across multiple HR functions.

Key Responsibilities

  • Process and track documentation related to FMLA, ADA accommodations, Workers' Compensation, Leave Administration, and Unemployment Claims
  • Maintain and update HRIS and personnel files with accuracy and confidentiality (including BambooHR and Paycor systems)
  • Assist with coordinating onboarding and offboarding including orientation, background checks, I-9 compliance, and exit interviews
  • Respond to employee inquiries and monitor the HR inbox
  • Track training, performance evaluations, and employee documentation
  • Support employee engagement initiatives and internal communication efforts
  • Generate HR reports and assist with audits and data integrity
  • Coordinate performance management processes and reviews, generate completion reports, and support managers and employees throughout the cycle
  • Support payroll processing in coordination with the Finance department
  • Assist Compliance and HR leadership with tracking attestations, reporting requirements, and data privacy adherence
  • Initiate and consolidate results from annual employee engagement surveys
  • Schedule and coordinate company-wide updates, including monthly internal meetings and quarterly global town halls, partnering with leadership on agendas and presentations
  • Special projects as needed

What Success Looks Like in This Role

  • Timely and accurate handling of HR documentation and compliance tasks.
  • High data integrity across HRIS platforms and reports.
  • Anticipating deadlines and ensuring compliance filings are completed.
  • Supporting engagement initiatives that enhance employee experience.

Required Qualifications:

  • Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field
  • 2–3 years of experience as an HR Coordinator, HR Assistant, or HR/Admin supporting US based companies
  • Hands-on experience with FMLA, ADA, Workers' Compensation, leave administration and unemployment-related processes.
  • Solid understanding of US federal and state labor laws and general HR practices.
  • Proficiency in Microsoft Office, BambooHR, and ATS/HRIS platforms.
  • Excellent written, verbal and interpersonal communication skills.
  • High level of discretion, integrity, and attention to detail when handling confidential information.
  • Strong time management skills with the ability to multitask and meet deadlines.

Requirements:

  • Amenable to work graveyard hours/night shift
  • Must reside within NCR or neighboring region for contingency
  • Willing to work in Makati (if needed)
  • Can start ASAP

**
Work Arrangement:
This position is offered in an Onsite with Remote Flexibility work basis. However, please note that this is a performance-based role, and the company reserves the right to require employees to report onsite at any time based on business needs, performance evaluations, operational requirements. Flexibility to transition to an office-based setup when necessary is expected.