Executive Assistant

4 days ago

Mandaue City, Central Visayas, Philippines Ng Khai Development Corporation Full time ₱200,000 - ₱240,000 per year

The Executive Assistant provides high-level administrative support to the Vice President for Business Development managing schedules, communications, and confidential matters with discretion and professionalism. This role acts as a liaison between the VP and internal/external stakeholders, ensuring efficient operation of the executive office and supporting strategic initiatives.

Reporting Relationship

Directly reports to the Vice President for Business Development

Key Responsibilities:

  • Manage the VP's calendar, schedule meetings, and coordinate appointments, travel, and events.
  • Screen and manage communications, including emails, calls, and correspondence; respond on behalf of the VP when appropriate.
  • Prepare and edit reports, presentations, and other documents for internal and external use.
  • Organize and maintain files, records, and documentation, ensuring confidentiality and accuracy.
  • Attend meetings as needed, take detailed minutes, and follow up on action items.
  • Assist in strategic planning and execution of special projects and initiatives.
  • Coordinate board meetings and other high-level executive sessions, including preparation of materials and logistics.
  • Handle sensitive and confidential information with the utmost integrity and discretion.

Qualifications:

  • Bachelor's degree in industrial engineering (fresh grads are welcome to apply)
  • Excellent organizational and time-management skills with the ability to multitask and prioritize effectively.
  • Exceptional written and verbal communication skills.
  • High proficiency in Microsoft Office Suite, calendar software, and virtual meeting platforms (e.g., Teams, Zoom).
  • Proven ability to handle confidential information with discretion.
  • Strong interpersonal skills and professional demeanor.
  • Ability to work independently and adapt to changing priorities.

Job Types: Full-time, Permanent, Fresh graduate

Pay: Php17, Php20,000.00 per month

Benefits:

  • Company events
  • Health insurance
  • Opportunities for promotion
  • Promotion to permanent employee
  • Staff meals provided

Language:

  • English (Preferred)

Willingness to travel:

  • 100% (Preferred)

Work Location: In person

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