Executive Assistant

4 weeks ago

Cebu City, Central Visayas, Philippines Vivant Full time
Overview

Talent Acquisition Specialist at Vivant Corporation

We are seeking a highly capable, proactive Executive Virtual Assistant to support the Executive of multiple fast-paced, growth-focused companies in telecom, tech, and the restaurant industry. This role goes far beyond calendar management—you will serve as a strategic extension of the executive team, driving research, outreach, and operations with little to no handholding.

The ideal candidate is resourceful, AI-savvy, lead-gen fluent, and operates with extreme ownership. If you can take a task with minimal context and deliver results—this role is for you.

About Vivant:

Vivant is a fast-growing provider of managed connectivity solutions, specializing in delivering reliable internet, VoIP, managed networks and security to restaurants, dealerships, healthcare providers, retailers, and small to medium-sized businesses.

We help businesses eliminate outages with 100% uptime solutions that keep your business connected to your essential tools.

We are looking for a goal-driven, highly organized individual to join our growing team. If you are extremely organized, pay attention to smallest details, very structured in your day to day and goal-driven, welcome to Vivant, you will fit right in

A day to day life as an Executive Assistant
  • Serve as the Executives' right hand—manage calendar, emails, priorities, and follow-ups without constant oversight
  • Conduct deep lead generation using Apollo, RocketReach, , LinkedIn, and other tools with only basic input (e.g., company name, role, or employee name)
  • Scrub and validate lead lists using ZeroBounce or similar tools, then run outbound campaigns via Lemlist
  • Execute and manage email marketing campaigns from list building to copywriting, sequencing, and performance tracking
  • Prepare briefs, research decks, and partnership dossiers by sourcing data from multiple platforms efficiently
  • Coordinate with vendors, legal, and internal teams on contract prep, signature follow-ups, and operational tasks
  • Manage podcast and event logistics, including guest sourcing, outreach, scheduling, and tech setup
  • Troubleshoot tasks independently—think strategically and execute without asking "how"
Table Stakes
  • Proven experience as an Executive Assistant or in a high-performance operations or marketing support role
  • Expert-level skills in Apollo, RocketReach, , LinkedIn, ZeroBounce, Lemlist, and GoDaddy
  • Strong grasp of email marketing workflows, lead validation, and CRM hygiene
  • Demonstrated ability to figure out vague or loosely defined tasks and produce results without constant guidance
  • AI-savvy—comfortable working with AI tools, crafting effective prompts, and understanding how to train/customize AI models for productivity
  • Strong written and verbal communication in English
  • Bonus: Familiarity with SaaS, telecom, or restaurant tech industries
Benefits and Schedule

Schedule: 8 hour Shift, Graveyard

Application Question(s)
  • Rate your English speaking skills from being the best
  • Rate your English writing skills from being the best
  • This requires working the night shift. Are you OK with this?
  • Have you ever worked for a US Executive before?
Job Type

Full-time, Onsite (Cebu Based)

Experience

Executive Assistant: 3 years (Required)

Join Vivant and take your career to the next level


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