Executive Assistant

4 days ago

Mandaue City, Central Visayas, Philippines Insystic Corporation Full time ₱900,000 - ₱1,200,000 per year

Key Responsibilities:

Executive Support

  • Manage and maintain the executive's calendar, appointments, meetings, and travel.
  • Prioritize and coordinate meeting requests and schedules.
  • Prepare agendas, take minutes, and follow up on action items for meetings.
  • Handle incoming and outgoing communications, including emails, calls, and correspondence.
  • Act as a gatekeeper and first point of contact for internal and external stakeholders.

Administrative Duties

  • Draft, review, and manage emails, reports, presentations, and other documents.
  • Perform data entry, filing, record-keeping, and expense report reconciliation.
  • Manage confidential documents and information securely and discreetly.

Travel & Event Coordination

  • Arrange domestic and international travel, accommodations, and itineraries.
  • Coordinate logistics for events, meetings, conferences, and board sessions.

Project and Task Management

  • Assist in planning and executing special projects and initiatives.
  • Track deadlines, deliverables, and key milestones.
  • Liaise between the executive and internal departments or external partners.

5. Office and Team Support

  • Order office supplies and manage executive's office environment.
  • Occasionally support other senior managers or board members as needed.

Qualifications:

MUST BE FEAMALE

MUST BE SINGLE

Education:

  • Bachelor's degree in business administration, Management, or related field preferred.

Experience:

  • Minimum 3–5 years of experience in an Executive Assistant or similar role.
  • Prior experience supporting C-suite executives is a strong advantage.

Skills and Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational, multitasking, and time management abilities.
  • High level of discretion and professionalism.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace and other productivity tools is a plus.
  • Ability to work independently and under pressure.

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