Executive Administrative Assistant

2 days ago

Work from Home, Philippines Magnificat Ventures Corporation Full time ₱400,000 - ₱600,000 per year

Job Summary:

The Executive Administrative Assistant is responsible for providing high-level administrative support and managing the schedule and communications for a key company executive.

Duties/Responsibilities:

· Providing administrative assistance, including writing and responding to emails, drafting letters and memos, and preparing communications on executive's behalf.

· Managing the executive's calendar, including making appointments and prioritizing the most time sensitive matters.

· Organizing meetings, including scheduling, sending reminders, and preparing necessary materials and reports.

· Arrange travel and provide transportation for executive, as needed.

· Attending meetings with or on behalf of executive, taking detailed notes.

· Following up with departmental managers and employees on various matters at the direction of executive.

· Performs various office tasks including maintaining records, preparing documents, ordering supplies, filing, scanning, and creating reports.

· Running errands, as needed.

· Compiling and electronically organizing various business records and documents for multiple entities.

· Maintain professionalism and strict confidentiality with all materials.

· Work with the HR Specialist and the COO with recruiting, onboarding, orientation, department scanning and filing, based on department needs.

· Perform other duties as assigned.

Required Skills/Abilities:

· Highly detail-oriented and organized.

· Strong verbal and written communications skills.

· Exceptional organizations skills and ability to multitask.

· Time management and ability to meet deadlines.

· Confidentiality is a must.

· Proficient with Microsoft Office Suite with Advanced Excel.

· Proven ability to work both independently and collaboratively.

· Education and Experience:

· Bachelor's degree in business administration preferred.

· Minimum 2 years of related experience required.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

Schedule:

· 30-40 hours per week, Monday-Friday based on business needs.

Job Types: Full-time, Part-time

Expected hours: No less than 40 per week

Work Location: Remote

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