Administrative Assistant

3 days ago

Malolos, Central Luzon, Philippines Medical Services of America Full time ₱216,000 - ₱432,000 per year

About the role:

As an administrative assistant, you'll accurately prepare financial reports, monitor daily charges, coordinate supply requisitions, and systematically document departmental activities. You'll also provide essential support to the Assistant Manager.

Responsibilities:

Daily Income Reporting

  • Accurately prepare and submit Daily Income Reports for all completed services.
  • Verify the completeness and accuracy of entries, ensuring recorded charges match actual collections.
  • Collaborate with the Assistant Manager to support timely reconciliation and financial accuracy.

Charge Monitoring and Verification

  • Monitor and validate daily patient charges recorded.
  • Identify and address discrepancies in manual or electronic entries.
  • Ensure all charge transactions follow hospital billing policies and documentation procedures.

Supply Requisition and Inventory Coordination

  • Prepare and submit monthly requisitions for office and hospital supplies, basing them on consumption trends and forecasted needs, in coordination with the BMTs.
  • Regularly monitor inventory to ensure timely replenishment and prevent service interruptions.
  • Coordinate with the Supply Chain Department regarding delivery status and follow up on pending items.

Compliance and Documentation

  • Maintain accurate, organized, and up-to-date records of financial transactions, supply requests, and all departmental correspondence.
  • Ensure full compliance with institutional policies, internal controls, and audit requirements.
  • Submit all documentation and reports to the Assistant Manager for their review, approval, and finalization.

Qualifications:

  • Bachelors degree of any course preferably finance or admin.
  • Open to fresh graduates.
  • Must be willing to work in Malolos, Bulacan
  • Work Schedule: This is a 5-day work week, with a requirement to work onsite, including weekends and holidays, as operational demands necessitate.
  • Must be proficient in Excel and other Microsoft tools/ applications.
  • Has excellent verbal and written communication/ presentation skills in English and Tagalog.

Job Type: Full-time

Pay: Up to Php18,000.00 per month

Benefits:

  • Company events

Application Question(s):

  • How much is your expected salary?
  • Are you willing to travel in Malolos Bulacan?

Work Location: In person

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