accounting associate

DUTIES & RESPONSIBILITIES

1. Bizbox Financial Recording

• Encode and validate daily financial transactions in Bizbox (collections, adjustments, PF, patient accounts).
• Generate Bizbox reports such as Daily Collection Summary, AR Aging, and Revenue Reports.
• Coordinate with IT/Bizbox support for system issues and discrepancies.

2. Check Preparation & Disbursement

• Prepare check vouchers, disbursement entries, and ensure documentation completeness (PO, DR, SI, JO, approvals).
• Prepare checks for suppliers, reimbursements, payroll-related payments, and statutory dues.
• Maintain accurate check register and assist in check release and acknowledgment.
• Safekeep checkbooks and ensure compliance with internal control procedures.

3. Accounts Payable Management

• Review and match invoices with purchase orders and delivery receipts.
• Maintain updated AP ledger and monitor due dates for timely payment.
• Coordinate with Purchasing and Supply Chain for discrepancies.

4. Reconciliation & Reporting

• Reconcile daily collections with Bizbox reports and cashier logs.
• Prepare monthly bank reconciliation.
• Maintain AP, AR, revolving fund, and other accounting schedules.
• Assist in month-end closing activities and audit requirements.

5. Compliance & Documentation

• Ensure proper filing and safekeeping of checks, vouchers, bank slips, invoices, and financial documents.
• Support internal/external audits and regulatory requirements (BIR, DOH, PhilHealth).

6. Coordination

• Work with Billing, Cashier, Purchasing, Pharmacy, Nursing, and other departments for transaction validation.
• Assist in correcting financial data errors and updating Bizbox entries.

7. Other Tasks

• Assist in physical inventory counts.
• Perform clerical and administrative finance tasks.
• Other related tasks as assigned by the Accounting Manager.

DUTIES & RESPONSIBILITIES1. Bizbox Financial Recording

• Encode and validate daily financial transactions in Bizbox (collections, adjustments, PF, patient accounts).
• Generate Bizbox reports such as Daily Collection Summary, AR Aging, and Revenue Reports.
• Coordinate with IT/Bizbox support for system issues and discrepancies.

2. Check Preparation & Disbursement

• Prepare check vouchers, disbursement entries, and ensure documentation completeness (PO, DR, SI, JO, approvals).
• Prepare checks for suppliers, reimbursements, payroll-related payments, and statutory dues.
• Maintain accurate check register and assist in check release and acknowledgment.
• Safekeep checkbooks and ensure compliance with internal control procedures.

3. Accounts Payable Management

• Review and match invoices with purchase orders and delivery receipts.
• Maintain updated AP ledger and monitor due dates for timely payment.
• Coordinate with Purchasing and Supply Chain for discrepancies.

4. Reconciliation & Reporting

• Reconcile daily collections with Bizbox reports and cashier logs.
• Prepare monthly bank reconciliation.
• Maintain AP, AR, revolving fund, and other accounting schedules.
• Assist in month-end closing activities and audit requirements.

5. Compliance & Documentation

• Ensure proper filing and safekeeping of checks, vouchers, bank slips, invoices, and financial documents.
• Support internal/external audits and regulatory requirements (BIR, DOH, PhilHealth).

6. Coordination

• Work with Billing, Cashier, Purchasing, Pharmacy, Nursing, and other departments for transaction validation.
• Assist in correcting financial data errors and updating Bizbox entries.

7. Other Tasks

• Assist in physical inventory counts.
• Perform clerical and administrative finance tasks.
• Other related tasks as assigned by the Accounting Supervisor or Finance Manager.

QUALIFICATIONS

• Graduate of any of the following courses:
• BS Financial Management
• BS Accountancy
• BS Accounting Management
• BS Business Mathematics / Business Math
• With background or experience in accounting, bookkeeping, or hospital finance operations (advantage but not required).
• Familiar with Bizbox or any accounting/HIS system (advantage).
• Strong analytical skills, attention to detail, and ability to handle confidential financial information.
• Proficient in MS Excel and basic accounting tools.
• Can work under pressure and meet strict deadli