Executive Assistant to the COO

2 weeks ago

Opol P, Philippines YSU MARKETING Full time ₱400,000 - ₱800,000 per year

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) in overseeing the operations of a diversified business group engaged in restaurant, FMCG distribution, and retail.

The EA will serve as the right hand of the COO—managing schedules, ensuring smooth coordination across business units, handling confidential information, communication and correspondence and event coordination.

This role requires exceptional organizational skills, presentation skills, business acumen, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

Executive Support

  • Administrative and calendar managament: manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
  • Draft, review, and manage correspondence, reports, and presentations for the CEO.
  • Serve as the gatekeeper by prioritizing requests and ensuring effective time management.
  • Maintain confidentiality of sensitive business and personal matters.

Business Operations Support

  • Assist in preparing materials for board meetings, strategy sessions, and external business engagements.
  • Follow up with business leaders on decisions and action items to ensure timely execution.

Strategic & Project Support

  • Assist in drafting proposals, contracts, and executive summaries for major initiatives.

Stakeholder & Communication Management

  • Act as the primary liaison between the CEO and internal/external stakeholders.
  • Draft professional communication on behalf of the CEO for clients, partners, and regulatory bodies.
  • Coordinate VIP engagements, networking events, and special functions.

Qualifications:

  • Bachelor's Degree in Business Administration, Management, Communications, or related field.
  • At least 1-3 years of experience in administrative or executive support roles, preferably supporting C-level executives in FMCG, retail, or hospitality.
  • Knows how to drive a service vehicle, with valid drivers license, required.
  • Strong organizational and multitasking skills, with the ability to anticipate needs and act proactively.
  • Excellent verbal and written communication skills.
  • High level of discretion, professionalism, and integrity.
  • Proficiency in MS Office Suite, Google Workspace, and management and productivity tools.

Work Setup:

  • Based at the company's head office, with occasional travel to restaurant branches, distribution centers, and retail outlets.
  • Full-time, with flexibility to adjust schedule depending on CEO's business requirements.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • Flextime
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

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