Executive Assistant to the COO

5 days ago

Opol P, Philippines YSU MARKETING Full time ₱400,000 - ₱800,000 per year

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Chief Operating Officer (COO) in overseeing the operations of a diversified business group engaged in restaurant, FMCG distribution, and retail.

The EA will serve as the right hand of the COO—managing schedules, ensuring smooth coordination across business units, handling confidential information, communication and correspondence and event coordination.

This role requires exceptional organizational skills, presentation skills, business acumen, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

Executive Support

  • Administrative and calendar managament: manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements.
  • Draft, review, and manage correspondence, reports, and presentations for the CEO.
  • Serve as the gatekeeper by prioritizing requests and ensuring effective time management.
  • Maintain confidentiality of sensitive business and personal matters.

Business Operations Support

  • Assist in preparing materials for board meetings, strategy sessions, and external business engagements.
  • Follow up with business leaders on decisions and action items to ensure timely execution.

Strategic & Project Support

  • Assist in drafting proposals, contracts, and executive summaries for major initiatives.

Stakeholder & Communication Management

  • Act as the primary liaison between the CEO and internal/external stakeholders.
  • Draft professional communication on behalf of the CEO for clients, partners, and regulatory bodies.
  • Coordinate VIP engagements, networking events, and special functions.

Qualifications:

  • Bachelor's Degree in Business Administration, Management, Communications, or related field.
  • At least 1-3 years of experience in administrative or executive support roles, preferably supporting C-level executives in FMCG, retail, or hospitality.
  • Knows how to drive a service vehicle, with valid drivers license, required.
  • Strong organizational and multitasking skills, with the ability to anticipate needs and act proactively.
  • Excellent verbal and written communication skills.
  • High level of discretion, professionalism, and integrity.
  • Proficiency in MS Office Suite, Google Workspace, and management and productivity tools.

Work Setup:

  • Based at the company's head office, with occasional travel to restaurant branches, distribution centers, and retail outlets.
  • Full-time, with flexibility to adjust schedule depending on CEO's business requirements.

Job Types: Full-time, Permanent

Benefits:

  • Company events
  • Employee discount
  • Flextime
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee
  • Staff meals provided

Work Location: In person

  • Executive Assistant

    5 days ago

    Angeles P, Philippines The BOSS System Full time ₱30,000 - ₱60,000 per year

    We are looking for a detail-oriented Executive Assistant with strong technical writing skills to support the development of training materials and operational manuals for new franchisees. The ideal candidate has a background in Journalism, Mass Communication, or a related field, with a proven ability to create clear, engaging, and structured content.Key...

  • Executive Assistant

    1 week ago

    Nichols - McKinley P, Philippines Liangan Power Corporation Full time ₱360,000 - ₱480,000 per year

    About the Role:The Executive Assistant provides high-level administrative support to executives by managing schedules, handling correspondence, coordinating meetings, and performing a variety of tasks to ensure efficient business operations. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a...

  • Executive Assistant

    2 weeks ago

    Mandaue City P, Philippines insystic corp Full time ₱600,000 - ₱1,200,000 per year

    Job Summary:The Executive Assistant provides high-level administrative support to the General Manager, ensuring efficient management of their schedule, communication, and organizational tasks. This role requires strong organizational skills, discretion, attention to detail, and the ability to handle confidential information with professionalism.Key...

  • Executive Assistant(Urgent )

    2 weeks ago

    Angeles P, Philippines GOBRO PH OUTSOURCING, INC. Full time ₱240,000 - ₱300,000 per year

    We're looking for a reliable and experienced Executive Assistant to provide high-level administrative support to our executive leadership team. This position is ideal for someone who is highly organized, proactive, and able to work independently in a dynamic environment. The right candidate will bring professionalism, sound judgment, and the ability to...

  • Executive Assistant

    2 weeks ago

    Bagong Bayan P, Philippines Digicore Full time ₱240,000 - ₱300,000 per year

    Responsibilities:Provide high-level administrative support to the executive team.Manage complex calendars, schedule meetings, and coordinate travel arrangements.Assist in the planning and execution of company events and initiatives.Conduct research and prepare reports, presentations, and data analysis.Serve as a liaison between executives, employees, and...

  • Executive Assistant

    2 weeks ago

    Salcedo Village P, Philippines Castillo Laman Tan Pantaleon & San Jose Full time

    A nonprofit foundation dedicated to the professional development of women in the home and domestic arts is seeking an Executive Assistant who will provide high-level administrative support to the foundations' executives by managing schedules, coordinating meetings, handling communications, and performing various clerical and administrative...

  • Executive Assistant

    3 days ago

    Cebu City P, Philippines Mahn Custom Homes and Renovations Full time $57,600 - $76,800 per year

    Mahn Custom Homes & RenovationsExecutive Assistant - Owner Support (Remote)Keep the Inbox Clear. Keep the Business Moving.Mahn Custom Homes & Renovations is seeking a detail-oriented and proactiveExecutive Assistantto directly support the Owner. This role is about communication, organization, and execution - helping the owner stay focused on building homes...

  • Executive Assistant-Onsite

    5 days ago

    Angeles P, Philippines GOBRO PH OUTSOURCING, INC. Full time ₱250,000 - ₱300,000 per year

    Job Overview:We are seeking a dependable and skilled Executive Assistant to deliver top-tier administrative support to our executive leadership team. This role is well-suited for someone who is highly organized, self-motivated, and thrives in a fast-paced environment. The ideal candidate will demonstrate professionalism, strong judgment, and the ability to...

  • Executive Virtual Assistant

    5 days ago

    Angeles P, Philippines Australian Outsource Desk Inc. Full time ₱300,000 - ₱600,000 per year

    Executive Virtual Assistant (Xero) – Office-BasedLocation:Angeles City, Pampanga, PhilippinesWork Setup:Office-based (Full-time)Overview:We are seeking a highly organized and detail-oriented Executive Virtual Assistant with strong experience using Xero accounting software. The ideal candidate will provide executive-level administrative support, manage...

  • ceo - executive assistant

    1 week ago

    Maysilo P, Philippines 2C Crystal Trucking Services Full time ₱250,000 - ₱300,000 per year

    The CEO Executive Assistant is a crucial role in providing comprehensive administrative support to the CEO and assisting in various aspects of executive management. This position involves managing the CEO's schedule, handling communication and correspondence, coordinating meetings, managing information, conducting research and analysis, coordinating...