Purchasing & Order Operations Coordinator
3 days ago
The role We're hiring a detail-obsessed coordinator to run day-to-day purchasing and order administration. You'll create and track purchase orders (POs), enter customer sales orders into our system, coordinate purchasing with manufacturers, and issue invoices—accurately, on time, every day. This is a back-office, operations role that requires real-time availability during U.S. business hours and close collaboration with our internal team What you'll do ● PO creation & vendor coordination ○ Create POs for approved items; ensure pricing, terms, MOQs, and ship-to details are correct ○ Follow up with manufacturers on lead times, ship dates, and on-time delivery; flag risks early and help unblock delays ○ Support light negotiations on price/expedites under predefined guidelines ● Customer order entry & maintenance ○ Enter customer orders in the system with precise SKUs, variants, quantities, and dates ○ Validate availability, confirm acknowledgements, and keep order status current ● Purchasing & inventory support ○ Calculate component needs (e.g., stone counts per unit × order qty + breakage/wastage % ○ Prepare simple allocation/shortage reports and recommend reorders ● Invoicing & documentation ○ Generate accurate invoices upon shipment or milestone; ensure terms, taxes, and freight rules are applied ○ Maintain clean, auditable records (POs, SOs, invoices, packing lists ● Daily collaboration ○ Be online and responsive 9–6 ET; coordinate live with the team via chat/meetings ○ Provide end-of-day updates on open POs, late items, and action items Must-have qualifications 2+ years in purchasing, order management, operations, or similar back-office coordination. Proven accuracy with PO/SO entry, invoicing, and document control in an ERP/order system. Strong numeracy: comfortable with unit math, roll-ups, and add-ons (e.g., 1,000 units × 15 stones + 5% breakage). Excellent English comprehension and written communication; clear, concise updates. High attention to detail, reliability, and follow-through in a fast-moving, daily workload. Tech-savvy with spreadsheets and business apps; quick to learn new systems. Ability to work exclusively during 9–6 ET and maintain a quiet, professional setup. Nice-to-have Experience coordinating with manufacturers/suppliers (lead times, OTIF, shipment bookings). Familiarity with jewelry, components, or SKU-rich catalogs. Basic purchasing cost analysis (landed cost, price breaks, expedite fees). Success metrics (first 60–90 days) >99% data accuracy on PO/SO fields and invoices. Same-day entry for all new customer orders and PO updates. On-time follow-ups to vendors with clear next steps; issues escalated early. Consistent, useful daily status reports without chasing. Tools you'll use Company ERP/order entry & invoicing system Email/chat (e.g., Outlook, Teams/Slack) and spreadsheets (Excel/Google Sheets) Work style & traits Detail-driven, organized, and methodical Proactive communicator who confirms assumptions and closes loops Calm under deadlines; committed to quality and consistency every day Ownership mindset—sees problems and proposes solutions Why Join Assist World? % REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM
-
Client Operations Coordinator
1 day ago
South Africa, Philippines Assist World Full time ₱600,000 - ₱1,200,000 per yearAbout Creative Abundance We're a boutique, high-touch digital marketing studio producing TikTok, Meta, YouTube, and Connected TV ads—from scrappy low-lift shoots to high-production campaigns. Our co-founders are deeply involved in every client relationship. We move fast, collaborate closely, and obsess over clear communication and smooth delivery The...
-
Executive Assistant to the CEO
5 days ago
South Africa, Philippines Assist World Full time 900,000 - 1,200,000 per yearABOUT Our holding company brings together several dynamic and complementary businesses under one entrepreneurial vision. It includes a leading Canadian manufacturer and distributor of industrial-grade air compressors, tools, and accessories, proudly based in Montreal since 1970. Another specialises in foundry and demolition-tool manufacturing, known for...
-
Executive Assistant
1 day ago
South Africa, Philippines Assist World Full time ₱250,000 - ₱500,000 per yearAbout the Role We're seeking a highly organized, proactive Executive Assistant with nonprofit operations savvy to act as a force-multiplier to the Board President/acting Executive. You'll manage high-volume communications, keep priorities moving, prepare board materials, shepherd compliance tasks, and bring order to a fast, mission-driven environment....
-
Order Dispatcher
3 days ago
South Triangle P, Philippines Shoeciety Inc. (Bragais Shoes) Full time ₱18,000 - ₱54,000 per yearAbout the RoleWe are looking for an Order Dispatcher who will make sure all customer orders are packed correctly, dispatched on time, and delivered smoothly. You will be the main link between the warehouse team, couriers, and other departments to ensure efficient order fulfillment and shipping.Key ResponsibilitiesCheck and prepare customer orders for...
-
Senior Executive Assistant
7 days ago
South Africa, Philippines Assist World Full time ₱900,000 - ₱1,200,000 per yearJob Description Support a high-travel entrepreneur across multiple ventures with end-to-end executive support You'll own scheduling, travel, communications, and personal logistics while building light processes that keep fast-moving work organized. The role demands excellent judgment, rapid context-switching, and mature ownership of outcomes Key...
-
Executive Assistant
7 days ago
South Africa, Philippines Assist World Full time ₱1,200,000 - ₱3,600,000 per yearAbout the Role We're looking for a senior Executive Assistant who combines classic EA excellence (calendar, inbox, travel, expenses, comms) with hands-on project management and team build-out across multiple locations. You'll be the CEO's right hand—driving timelines for new-store openings, creating structure and SOPs, and owning frontline...
-
Office Administrator
3 days ago
South Africa, Philippines Assist World Full time ₱250,000 - ₱600,000 per yearRole Summary We're hiring a detail-oriented Office Administrator to keep operations running smoothly, owning calendar management, Air table databases, Excel reporting, and day-to-day admin. You'll coordinate schedules, tidy information flows, and support the team with fast, accurate execution Key Responsibilities Calendar & Scheduling Manage executive/team...
-
Customer Support
2 weeks ago
South Africa, Philippines Assist World Full time ₱9,600 - ₱13,200 per yearAbout the Role A rapidly growing short-term rental and property management company is seeking two proactive, highly capable Virtual Assistants to join their guest services and operations team. You'll play a key role in ensuring smooth day-to-day property operations, handling guest inquiries, and supporting the local U.S. team during off-hours and weekends....
-
Virtual Assistant – Event
7 days ago
South Africa, Philippines Assist World Full time ₱12,000 - ₱24,000 per yearAbout the Role We are seeking a versatile and proactive Virtual Assistant to support a business leader with event coordination, personal administration, and task management. The ideal candidate will be highly adaptable, tech-savvy, and eager to learn new tools—including AI systems like Notion—while providing reliable organizational support. This...
-
Customer Support
2 weeks ago
South Africa, Philippines Assist World Full time ₱150,000 - ₱250,000 per yearAbout the Role A rapidly growing short-term rental and property management company is seeking two proactive, highly capable Virtual Assistants to join their guest services and operations team. You'll play a key role in ensuring smooth day-to-day property operations, handling guest inquiries, and supporting the local U.S. team during off-hours and weekends....
