Administrative Assistant/ Service Contracts Coordinator
2 days ago
Position: Administrative Assistant/Service Contracts Coordinator
Basic Duties and Responsibilities:
- Create, update, and maintain records, schedules, and contract information in company systems (e.g., simPRO, AMS Portal).
- Provide general administrative support including document preparation, filing, data entry, and record management.
- Assist in scheduling, monitoring, and coordinating maintenance and project-related activities.
- Support tendering and business development activities, including preparing proposals, quotations, reports, and client correspondence.
- Maintain and organize technical and project documentation, including O&M manuals, certifications, and compliance records.
- Liaise with AU-based teams, subcontractors, suppliers, and clients to ensure timely communication and accurate documentation.
- Generate and update reports for management, clients, and internal teams.
- Provide backup assistance to coordinators, estimators, and portfolio managers as required.
- Perform other administrative and operational support duties as assigned by management.
Educational Background:
- Bachelor's degree in business administration, Management, or a related field (preferred).
Work Experience:
- Minimum 1–2 years' experience in administrative, coordination, or office support roles.
- Experience in the HVAC, construction, or service industry is an advantage.
Skills Required:
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Experience with job management software (e.g., simPRO) or equivalent platforms (AMS Portal, CRM systems).
- Strong skills in document management, data entry, and reporting.
- Familiarity with tendering documentation, quotations, and compliance requirements (preferred).
- Basic knowledge of project scheduling and maintenance contract administration.
- Excellent organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and accuracy in managing large volumes of data and documents.
- Good written and verbal communication skills in English.
- Strong collaboration and teamwork skills, able to support multiple teams across AU and PH offices.
- Problem-solving and analytical mindset, able to identify gaps and propose improvements.
- High level of discretion and confidentiality when handling sensitive company and client information.
- Adaptability and flexibility to adjust to changing priorities and AU time zone requirements.
- Proactive and resourceful with a strong sense of accountability and initiative.
Working Conditions:
· Onsite set up
· hours Monday – Fridays
· Weekend Off
-
Mechanical Estimator
6 days ago
Quiot Pardo, Cebu, Philippines A.M.S Administrative Support Services Full timeThe Mechanical Estimator – Service is responsible for supporting the service division by preparing accurate estimates for HVAC servicing, repairs, and maintenance works. The role involves close coordination with AU-based personnel, suppliers, and clients to ensure competitive and accurate quotations are prepared, while applying technical knowledge in...
-
Contract Administrators
1 week ago
Cebu City P, Philippines Mena Contractors Pty Ltd Full time ₱400,000 - ₱600,000 per yearWe are an established and fast-growing construction company based in Sydney, Australia, currently seeking dedicated and detail-oriented Contract Administrators / Estimators to support our Sales and Operations teams.This is an excellent opportunity for professionals based in Cebu, Philippines with experience in construction project support, estimating, or...
-
Administrative Assistant
2 weeks ago
Cebu City P, Philippines We Management OPC Full time ₱700,000 - ₱1,400,000 per yearJob Title: Administrative Assistant - MenCompany: We - A Business Management Firm )Location: The Meridian by Avenir, Golam Drive, Barangay Kasambagan, Cebu City, 6000 CebuWork Hours: 01:00 PM to 10:00 PMAbout the Role:The Administrative Assistant - Men role occasionally involves light physical tasks such as handling office errands, organizing materials, and...
-
Administrative Assistant
1 week ago
Cebu City, Philippines Smartsourcing Solutions Pty Full timeYou make real estate real easy—join Smartsourcing as an Admin Assistant and keep every deal in check. Hi! We’re Smartsourcing , and we’re on the hunt for a full-time , onsite Administrative Assistant who brings structure to the hustle. From contracts to client updates, you’ll keep our real estate client’s operations smooth, smart, and one step...
-
Executive Assistant
2 days ago
Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per yearCompany OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...
-
Jr. Contract Administrator
6 days ago
Cebu City, Central Visayas, Philippines STAFFVIRTUAL Full time ₱250,000 - ₱500,000 per yearJob Title: Jr. Contract AdministratorAbout the Client: Managed Office Provider, offering a comprehensive portfolio of IT, Print, Cloud and Security solutions for organizations across the country. Growing nationwide and expanding into new markets across the US. This growth has created additional opportunities for talented tech-minded individuals to join...
-
IT & Administrative Coordinator
4 days ago
Cebu City, Central Visayas, Philippines Outsourced Full time ₱250,000 - ₱450,000 per yearCompany Description is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work...
-
Administrative Services Assistant
4 days ago
Cebu City, Central Visayas, Philippines Work Avenue and Business Solutions Incorporated Full time ₱150,000 - ₱250,000 per yearA Back Office Staff is responsible for providing essential administrative and operational support to ensure smooth business processes. This role involves handling data entry, document management, record keeping, and processing transactions accurately. Back office staff also assist in preparing reports, maintaining databases, and ensuring that all company...
-
Executive Assistant
2 days ago
Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per yearJoin our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...
-
Administrative Assistant
2 weeks ago
Cebu City, Central Visayas, Philippines Smartsourcing Full time ₱400,000 - ₱600,000 per yearYou make real estate real easy—join Smartsourcing as an Admin Assistant and keep every deal in check.Hi We're Smartsourcing, and we're on the hunt for a full-time, onsite Administrative Assistant who brings structure to the hustle. From contracts to client updates, you'll keep our real estate client's operations smooth, smart, and one step ahead.Where?...